Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 to Contract #20230091 for Cameras and Software for License Plate Recognition
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Submitted By: David Harris, Procurement Manager, PMD
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: David Harris, Procurement Manager, PMD
2. Parties: City of Port St. Lucie Port St. Lucie Police Department and Flock Group, Inc
3. Purpose: License Plate Recognition and Software Lease
4. New/Renewal/Modified: Modified
5. Duration: August 21, 2023 through August 20, 2028. Being extended through November 31, 2028
6. Benefits to Port St. Lucie: Safety and security of the public. Port St Lucie Police Department has been using these cameras as they provide our agency with critical, indisputable video footage to investigate crimes, such as parking lot thefts and vehicular crimes, and assist in securing arrests.
7. Cost to Port St. Lucie (Annual and Potential): Annual Subscription rate will be $57,500. This amendment is to increase the overall contract amount by $81,906.85 to a new total of $266,006.85. Future expenditures will be appropriated in the approved budget.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve the Amendment #1 to Contract #20230091 to include all cameras currently under contract for PSLPD.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #1 to Contract #20230091 to include all cameras.
2. Move that the Council not approve Amendment #1 to Contract #20230091 and provide staff with direction.
Background: The City of Port St. Lucie Police Department currently has a total of twenty-three (23) cameras under different contracts. This amendment will allow all cameras to be under the umbrella of one contract with discounted pricing.
Issues/Analysis: Staff has reviewed the pricing and terms and found them to be fair and reasonable.
Financial Information: Funds are appropriated in the annual Police Department budget, accounting line 001-2105-552000.
Special Consideration: N/A
Location of Project: N/A
Attachments:
1. Amendment #1 signed by vendor.
2. Original contract fully executed.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24025-023
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.