Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Contract #20230033 for Water Meters & Related Parts with Ferguson Enterprises, LLC.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Ferguson Enterprises, LLC.
3. Purpose: Utility Systems Department (USD) is seeking approval on a sole source distributor’s request for a price redetermination adjustment to continue purchasing radio-read water meters and related hardware.
4. New/Renewal/Modified: New.
5. Duration: March 17, 2023 through March 17, 2024 with four (4) one (1) year renewals.
6. Benefits to Port St. Lucie: The USD uses Neptune radio water meters and related hardware and software to monitor commercial and residential customer’s water usage. This vendor has been the USD’s sole manufacturer since 2004.
7. Cost to Port St. Lucie (Annual and Potential): The City anticipates an estimated annual expenditure of $2,297,112.10.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), for good cause shown and approve the new contract with Ferguson Enterprises, LLC as the sole source provider of Neptune Water Meters and Related Parts.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract #20230033 with Ferguson Enterprises, LLC.
2. Move that the Council not approve Contract #20230033 with Ferguson Enterprises, LLC and provide staff with direction.
Background: Sunstate Meters was acquired by Ferguson Enterprises, LLC and is the Sole Authorized Distributor for sales and warranty products and Automated Meter Reading (AMR) systems for Neptune Technology Group in the State of Florida. The USD utilizes Ferguson Enterprises, LLC to provide Neptune technology brand cold-water meters and related hardware and software to measure consumption of the City’s commercial and residential customers.
Issues/Analysis: Staff has reviewed the current price list and finds it acceptable. USD recommends the approval of the new contract and the price redetermination due to the single source nature of the vendor and the compatibility requirements of this system and to continue daily operations without interruption for commercial and residential utility customers.
Financial Information: Funds are appropriated in the FY 2022-2023 budget for USD Inventory Warehouse (#431-0000-141002).
Special Consideration: N/A
Location of Project: Utility Service Area.
Attachments:
1. Contract 20230033-05.
2. Contract Amendment #1.
3. Contract Renewal #2.
4. Contract Renewal #1.
5. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9818
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.