Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20210002 to Purchase Fleet Vehicles and Other Equipment.
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Submitted By: Shelby Dolan, Procurement Agent I, Procurement Management Division.
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Agent I.
2. Parties: City of Port St. Lucie and Florida Sheriff’s Association (FSA) with all awarded vendors.
3. Purpose: To purchase fleet vehicles and equipment at discounted prices.
4. New/Renewal/Modified: New.
5. Duration: FSA20-VEH18.0 and FSA20-VEL28.0 effective October 1, 2020 to September 30, 2022 (2-year period) and FSA20-EQU18.0 effective October 1, 2020 to September 30, 2023 (3-year period).
6. Benefits to Port St. Lucie: Allows the City to purchase Police-rated, Administrative and Utility vehicles, Trucks, Vans, Cabs & Chassis, Heavy Equipment and other fleet equipment.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures for FY 2021 Fleet vehicles and equipment is $5,593,804 based on appropriations in the City’s Budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Contract #20210002, per Chapter 35.04 (c), good cause shown, to participate in the Florida Sheriff’s Association Cooperative Purchasing Contracts FSA20-VEH18.0, FSA20-VEL28.0 and FSA20-EQU18.0.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Contract #20210002.
2. Move that the Council not approve Contract #20210002 and provide staff with direction.
Background: The Florida Sherriff’s Association offers statewide purchasing contracts on a variety of vehicles, equipment and services that are available to eligible agencies. Since its inception in November 1993, approximately 56,000 vehicles have been purchased using these cooperative purchasing contracts, resulting in tremendous savings for participating agencies statewide. These contracts provide a discount for purchases much larger than if the City issued a solicitation of its own. The City has used the FSA Contracts to purchase fleet vehicles and equipment in previous years at discounted prices.
Issues/Analysis: Staff reviewed the FSA contracts # FSA20-VEH18.0, FSA20-VEL28.0 and FSA20-EQU18.0 and find that they all meet the requirements of the City’s procurement ordinance. City Departments will collaborate with the Facilities Department’s Fleet Manager to ensure fleet vehicles and equipment meet their needs. Departments may also obtain estimates from other cooperative contracts awarded to ensure that this contract provides the “best value to the City.”
Financial Information: Funds are appropriated in the FY 2021 budget in various City Departments/Vehicles.
Special Consideration: The contracts represented are two options available to purchase fleet vehicles and equipment.
Location of Project: N/A.
Attachments:
1. FSA Contract Terms and Conditions FSA20-VEH18.0 and FSA20-VEL28.0.
2. FSA Contract Specifications FSA20-VEH18.0
3. Awarded Vendors FSA20-VEH18.0
4. FSA Contract Specifications FSA20-VEL26.0
5. Awarded Vendors FSA20-VEL26.0
6. FSA Contract Specification FSA20-EQU18.0
7. Awarded Vendors FSA20-EQU18.0
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 5480.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.