Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 to Contract #20230044 for Construction Engineering Inspection (CEI) Services for the Westport Wastewater Treatment Facility Nutrient Reduction Improvement Project.
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Submitted By: Nathaniel Rubel, Procurement Assistant Director, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nathaniel Rubel, Procurement Assistant Director, PMD.
2. Parties: City of Port St. Lucie and Hazen and Sawyer, P.C. d/b/a Hazen and Sawyer.
3. Purpose: To provide Construction Engineering Inspection (CEI) services to assist the City manage the significant improvements underway at the Westport Wastewater Treatment Facility (WWTF) as required by the Florida Department of Environmental Protection (FDEP) Best Management Action Plan (BMAP).
4. New/Renewal/Modified: Modified.
5. Duration: The initial term began on February 19, 2024, through February 18, 2028. Amendment #1 extends the Contract for an additional two years through February 18, 2030.
6. Benefits to Port St. Lucie: To provide project management and inspection for the WWTF Nutrient Reduction Improvement Project to comply with FDEP/BMAP effluent treatment limits for nitrogen and phosphorous.
7. Cost to Port St. Lucie (Annual and Potential): An additional $1,798,435.00 for a new Contract total of $5,535,777.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #1 to Contract #20230044 for Construction Engineering Inspection (CEI) Services for the Westport Wastewater Treatment Facility Nutrient Reduction Improvement Project with Hazen and Sawyer, P.C. d/b/a Hazen and Sawyer.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #1 to Contract #20230044.
2. Move that the Council not approve Amendment #1 to Contract #20230044 and provide staff with direction.
Background: In February 2024, the City awarded Hazen and Sawyer a Contract to provide CEI services for Part 2A Biological Nutrient Reduction improvements at the WWTF which are being implemented by the Construction Manager at Risk (CMAR) under Guaranteed Maximum Price No. 2 (GMP #2). The City has approved the next phase of the project, Part 2C Advanced Wastewater Treatment under GMP #3, and has requested that the CEI continue providing CEI services during construction. The CEI services are requested to be extended through the completion of the WWTF Nutrient Reduction Improvements Project and for a period of up to two years after substantial completion to assist the City in resolving Contractor warranty issues and process operations items.
Additional specific engineering services being provided for this phase of construction on the project are:
- Preliminary engineering report review.
- WWTF design packages review.
- GMP bidding assistance, bid review and evaluation.
Additional engineering services that could be required during this phase of the project have been expanded to include site investigations and topographic surveys. Additional Resident Project Representative (RPR) services have also been expanded to include on site representation during 24/7 startup and testing when on site representation is required in excess of 40 hours per week.
Issues/Analysis: Staff has reviewed the proposal and finds the fees to be fair and reasonable and recommends approval to continue to provide CEI services on this complex project.
Financial Information: Funds will be appropriated in the Utility CIP Fund / Westport Wastewater Plant / Improvements O/T Buildings (#448-3512-563000-Y1728).
Special Consideration: N/A.
Location of Project: Westport Wastewater Treatment Facility
Attachments:
1. Amendment #1 signed.
2. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26051-06.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.