Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #2 to Contract #20210008 Design & Permitting for Hegener Dr. Extension Phase 2
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Submitted By: Shelby Dolan, Procurement Contracts Manager, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Management Division.
2. Parties: City of Port St. Lucie and Engineering Design & Construction (EDC), Inc.
3. Purpose: To provide additional design & permitting services for a shared left turn lane.
4. New/Renewal/Modified: Modified.
5. Duration: Extension of an additional 404 calendar days, with a revised expiration date of February 12, 2023.
6. Benefits to Port St. Lucie: Accommodate trucks turning from Hegner Drive onto commercial parcels.
7. Cost to Port St. Lucie (Annual and Potential): The total amount for Amendment #2 is $46,200
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #2 to Contract # 20210008 for the Design & Permitting of the Hegener Drive Extension Phase 2 with Engineering Design & Construction (EDC), Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #2 to Contract #20210008.
2. Move that the Council not approve Amendment #2 and provide staff with direction.
Background: Engineering Design & Construction (EDC), Inc. was awarded the contract for the Design & Permitting for the Hegener Dr. Extension Phase 2, which is approximately 1,700 linear feet of roadway within a proposed 100-foot-wide public road right-of-way on July 12, 2021. The original contract began on July 15th, 2021, in the amount of $300,900. An Amendment #1 was processed on January 4, 2022, adding $6,500 for an additional task for the 404 Wetland Assessment/Mitigation Analysis. The design plans were completed earlier this year and the roadway will be constructed by Miller Development as a condition of their Purchase and Sales Agreement with the Governmental Finance Corporation (GFC).
Issues/Analysis: The existing design contract is still open.
Financial Information: The funds are appropriated in the Public Works Road & Bridge CIP Fund / Road and Street / Professional Services (304-4105-568813-00000). There will be a fund transfer via budget amendment from the GFC to Public Works.
Special Consideration: Retaining the original engineer to revise the plans for the required turn lanes will provide efficiency and minimize the additional cost. The construction of the Miller Development 40-acre parcel and the roadway extension to provide access are due to begin shortly. Public Works is requesting to extend the original design contract in lieu of processing a new RFP due to the time constraint to have final plans ready in time for construction.
Location of Project: Hegener Dr.
Attachments:
1. Amendment #2
2. EDC Proposal for Amendment #2
3. Original Contract
4. Amendment #1
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9126.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.