Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Xylem Water Solutions USA, Inc. as a Sole Source Vendor for Flygt Products & OEM Parts.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Xylem Water Solutions USA, Inc.
3. Purpose: Provide replacement pumps and associated equipmemt for lift stations.
4. New/Renewal/Modified: New.
5. Duration: Continuing.
6. Benefits to Port St. Lucie: To ensure consistency and reliability throughout the utility infrastructure.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures are $500,000.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), for good cause shown and approve Xylem Water Solutions USA, Inc. as the Sole Source provider of Flygt Products & OEM Parts.
Alternate Recommendations:
1. Move that the Council amend the recommendation and and approve Xylem Water Solutions USA, Inc. and enter into a continuing unit price contract.
2. Move that the Council not approve Xylem Water Solutions USA, Inc. as the Sole Source provider of Flygt Products & OEM Parts and provide staff with direction.
Background: While under contract with E.K. Phelps, the Utility Systems Department began purchasing Flygt pumps to be use throughout the City. Flygt was then purchased by Xylem Water Solutions USA, Inc. Xylem is now the sole provider of Flygt products and services as well as the only authorized service repair and warranty organization in the State of Florida. The staff is properly trained to provide original equipment, spare parts, repairs and warranty service.
Issues/Analysis: Staff has reviewed the current price list and finds that it is acceptable. Flygt products have been used throughout the City since 1995. The Sole Source memo was posted on Demandstar for seven (7) days per Florida Statutes 287.057(3)(c). No disputes were submitted.
Financial Information: Funds are appropriated in the Utility Renewal & Replacement Fund (#438-3380-563000-00000).
Special Consideration: N/A.
Location of Project: Throughout the City of Port St. Lucie.
Attachments:
1. 2020 Price List.
2. Sole Source Letter.
3. Sole Source Justification form.
4. Demandstar posting.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: N/A.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.