Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to participate in the OMNIA Partners Cooperative Contract #2023261 for Grounds Maintenance Equipment, Parts, Accessories, Supplies, Related Services, and Equipment with The Toro Company.
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Submitted By: Angelene Frederick, Procurement Contracting Officer I, PMD.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Angelene Frederick, Procurement Contracting Officer I.
2. Parties: City of Port St. Lucie and The Toro Company.
3. Purpose: To provide ground maintenance equipment, parts, accessories, supplies, related services, and equipment.
4. New/Renewal/Modified: New.
5. Duration: Upon execution through March 31, 2029. Contract may be renewed up to a maximum of two (2) years through March 31, 2031. Any renewal will be a continuation of the same terms and conditions in effect immediately before the expiration of the then current term.
6. Benefits to Port St. Lucie: Ability to provide a range of equipment, parts, accessories, supplies, and related services that have been competitively bid to offer the best value to the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $300,000. Future expenditures will be appropriated each budget year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in the OMNIA Partners, Public Sector Cooperative Contract #2023261, under City Code of Ordinances, Section 35.08(a)(9)(a) (exception for cooperative agreements), with The Toro Company for Grounds Maintenance Equipment, Parts, Accessories, Supplies Related Services, and Equipment.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the OMNIA Partners Cooperative Contract #2023261.
2. Move that the Council not approve participating in the OMNIA Partners Cooperative Contract #2023261 and provide staff with direction.
Background: The City of Port St. Lucie currently purchases various equipment parts, accessories, and supplies from The Toro Company. These products are critical to maintaining the City’s current equipment fleet. The cooperative contracts are competitively solicited and publicly awarded by a government entity serving as the lead agency. Awards are made utilizing this best practice ensuring maximum value with complete transparency of the process.
Issues/Analysis: Staff has reviewed the agreement and finds that it meets the needs of the City and meets all the requirements of the City’s purchasing ordinance.
Financial Information: Funds will be appropriated in various department budgets.
Special Consideration: OMNIA Partners is the largest and most trusted cooperative purchasing organization for Public Sector procurement. It brought together the nation’s two leading cooperative purchasing organizations-National IPA and U.S. Communities - under one roof for OMNIA Partners, Public Sector.
Location of Project: N/A.
Attachments:
1. Toro Master Agreement #2023261.
2. The Toro Company Pricing.
3. City of Mesa Addendum #1.
4. City of Mesa RFP #2023261.
5. OMNIA Executive Summary.
6. City of PSL Contract # 20240058.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Numbers: 24068-10 and 24107-02.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.