Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the State of Florida Contract #43220000-NASPO-19-ACS for Data Communication Products & Services.
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Submitted By: Michelle Fentress, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and ATOS IT Solutions & Services, Inc., Cisco Systems, Inc., CradlePoint, Inc., Extreme Networks, Inc., Hewlett Packard Enterprise Company, Juniper Network (US), Inc., and Palo Alto Networks, Inc.
3. Purpose: To purchase end of life hardware for both regular City replacement projects and Wi-Fi & Security Expansions.
4. New/Renewal/Modified: New.
5. Duration: The initial term began on October 01, 2019 through September 30, 2024 with two (2) one year renewal options ending September 30, 2026.
6. Benefits to Port St. Lucie: To replace hardware before issues arise.
7. Cost to Port St. Lucie (Annual and Potential): Estimated expenditures for Fiscal Year 2021/2022 is $2,000,000. Future expenditures will be as appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and participate in the State of Florida Contract #43220000-NASPO-19-ACS for Data Communication Products & Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the State of Florida Contract #43220000-NASPO-19-ACS.
2. Move that the Council not approve participating in the State of Florida Contract and provide staff with direction.
Background: The City currently purchases various items with Cisco Security products. These products are critical to ensuring system security.
The Florida State Contract, which is competitively bid, offers statewide purchasing on a variety of computer equipment that are available to eligible agencies. These Contracts provide a larger discount for computer equipment purchases than if the City issued its own solicitation.
Issues/Analysis: Staff has reviewed the agreement and finds that it meets the needs of the City and meets all the requirements of the City’s purchasing ordinance.
Financial Information: Funds are appropriated in the FY 2021/2022 Adopted Budget in the IT Department. Future purchases will be as per approved budget.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. NASPO Master Agreement.
2. NASPO Addendum.
3. Cisco Systems Renewal.
4. Pricing.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #7010
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.