Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Broward County Sheriff’s Office Contract Number 23004AP to Purchase Vehicle Emergency Equipment and Installation Services.
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Submitted By: Dave Harris, Procurement Manager, Procurement Management Division
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Dave Harris, Procurement Manager, PMD.
2. Parties: City of Port St. Lucie, Broward County Sheriff’s Office and awarded vendor, The Shyft Group Upfit Services, d/b/a Strobes-R-Us.
3. Purpose: This approval will allow the routine purchase of emergency equipment and installation/maintenance of same by the Port St. Lucie Police Department.
4. New/Renewal/Modified: New
5. Duration: Initial term will be through June 8, 2026. If the underlying contract is renewed beyond that expiration, then the City will also renew for the additional 2 (two) 1 (one) year terms through June 8, 2028.
6. Benefits to Port St. Lucie: Allows the purchase of emergency equipment and services for outfitting emergency vehicles for the Port St. Lucie Police Department.
7. Cost to Port St. Lucie (Annual and Potential): Estimate $2.5 million. Future expenditures will be appropriated in the adopted budget for each fiscal year.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve participating in the Broward County Sheriff’s Office Contract #23004AP, per Chapter 35.08(9)(b) with The Shyft Group Upfit Services, d/b/a Strobes-R-Us.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Broward County Sheriff’s Contract #23004AP, per Chapter 35.08(9)(b) with The Shyft Group Upfit Services, d/b/a Strobes-R-Us
2. Move that the Council not approve participating in the Broward County Sheriff’s Contract #23004AP and provide staff with direction.
Background: The Broward County Sheriff’s Office offers this contract for the purchase of emergency equipment and installation and maintenance services. The contract provides larger discounts than the City would be able to obtain on its own.
Issues/Analysis: Staff has reviewed the Broward County Sheriff’s Office Contract #23004AP and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the FY 2023-2024 budget under the Port St Lucie Police Department Budget. (109-2105-564100 and 001-2105-564100)
Special Consideration: The cooperative agreement represented is an option available to purchase emergency equipment and installation and maintenance services. Staff is requesting that the Council approve the ability of the Port St. Lucie Police Department to purchase this equipment and services off the Broward County Sheriff’s Office Contract #23004AP in accordance with the FY 2023-2024 budget already approved by the Council. Further funding will be approved in subsequent annual budgets.
Location of Project: N/A
Attachments:
01 - 20240021-5 signed by vendor
02 - 4.20.2023.Shyft.Award memo final
03 - BSO_and_Shyft_Group_Upfit_Services_Inc._-_Agreement_-_PART_I_OF_II
04 - BSO_and_Shyft_Group_Upfit_Services_Inc._-_Agreement_-_PART_II_OF_II
05 - Copy of Solicitation_23004AP_-_Emergency_Equipment_for_Vehicles_for_Broward_Sheriff39s_Office_Line_Item_Tab_report
06 - Ranking Tally Sheet
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23360-03
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.