Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Sole Source Contract #20270002 for the Purchase of Micron Filters for the Reverse Osmosis (RO) Plants.
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Submitted By: Max Previlon, NIGP-CPP, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Max Previlon, Procurement Contracting Officer III, PMD.
2. Parties: City of Port St. Lucie and Filtration Group LLC.
3. Purpose: The Utility Systems Department (USD) requests approval of a contract with Filtration Group LLC as the sole source vendor for the purchase of micron filters used at USD Water Treatment Facilities.
4. New/Renewal/Modified: New.
5. Duration: This Contract shall remain in effect for one (1) year with four (4) one (1)-year options to renew.
6. Benefits to Port St. Lucie: These micron filters are used for prefiltration before the reverse osmosis membranes and are integral to water treatment operations. They are critical to maintain regulatory compliance, ensuring accurate process control, and supporting the continuous and efficient operation of the facilities.
7. Cost to Port St. Lucie (Annual and Potential): USD anticipates expenditures of $100,000.00 annually.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive formal bidding, per City Code of Ordinances, Section 35.08(a)(25)(a)(1) (sole source where the compatibility of equipment, accessories, or replacement parts is the paramount consideration), as there are no commercially available substitutes for these components and/or replacement parts, which can only be purchased from the manufacturer or distributor, and approve Contract #20270002 for the purchase of Micron Filters for the Reverse Osmosis (RO) Plants with Filtration Group LLC.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Sole Source Contract #20270002.
2. Move that the Council not approve Sole Source Contract #20270002 and provide staff with direction.
Background: Filtration Group LLC is the sole authorized distributor of these micron filters, which are specifically designed as 5-micron, 40-inch polypropylene string-wound cartridges with a 2-7/16-inch outer diameter. The filters are manufactured using materials that comply with Food and Drug Administration (FDA) requirements and are certified by the National Sanitation Foundation (NSF) 61 standards for water treatment applications. Additionally, the filters are manufactured under an International Organization for Standardization (ISO) 9001-certified quality management system.
Issues/Analysis: N/A.
Financial Information: Funds are appropriated within the following Utility Systems Department Funds: (431-3310-552000, 431-3312-552000).
Special Consideration: In accordance with the Procurement Manual, Section 4.05 - Sole Source/Sole Provider Purchases, this purchase was posted in OpenGov for a period of seven (7) days. There were no responses received.
Location of Project: USD Water Treatment Facilities.
Attachments:
1. Signed Contract.
2. Sole Source Approval.
3. OpenGov Posting.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26273-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.