Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approve Contract with C.C. Control Corp and Waiver of Bid for Emergency Purchase of PLC Upgrades
body
Submitted By: Kevin R. Matyjaszek, Utility Systems Department Director
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Utility Systems Department (“USD”)
2. Parties: City of Port St. Lucie and C.C. Control Corp., a foreign profit corporation
3. Purpose: The USD sought to have upgraded and replaced the quantum Programmable Logic Controller (“PLC”) at the Prineville Water Treatment Facility as the PLC’s have lasted beyond their useful life.
4. New/Renewal/Modified: New
5. Duration: N/A
6. Benefits to Port St. Lucie: To repair and upgrade the PLC at the water treatment facility.
7. Cost to Port St. Lucie (Annual and Potential): A one-time cost to the USD of $117,300.
Presentation Information: N/A
Staff Recommendation: Move that the Council waive the provisions of the procurement ordinance as requested by the City Manager and authorized by Section 35.04(c), and authorize the purchase as requested by staff.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the purchase with conditions as amended.
2. Move that the Council not approve and provide staff with direction.
Background: The COVID-19 pandemic has created shortages in the supply chain, making it a challenge to purchase certain items required to continue to operate the Reverse Osmosis (“RO”) plant at its current capacity. The USD sought to “piggyback” the terms of a competitively bid contract with the City of Sunrise, however, the terms of that agreement were not favorable, therefore, the USD sought three quotes to make the requisite upgrades. C.C. Control Corp provided the lowest bid for the requisite services. Currently, Kimley-Horn is evaluating and mapping all four plants to provide locations and detail to upgrade the systems, however, Prineville is currently at the highest risk of failure.
Issues/Analysis: Section 35.04(c) of the City’s code of ordinances authorizes a waiver of the provisions of the requirement to competitively bid certain purchases if, for good cause shown and upon written recommendation by the City Manager, the City Council, by affirmative vote, authorizes the purchase of goods, supplies, materials or services without competitive bid.
Financial Information: Therefore, the USD requests approval to proceed with C.C. Control Corp. for the estimated cost of $117,300 from Account #438-3310-563000.
Special Consideration: Should the system fail, the USD lacks the requisite parts to make repairs and the plant would be unable to meet current demands.
Location of Project: Prineville Water Treatment Facility
Attachments: 1. Memo from the City Manager Approving the Emergency Purchase with three quotes from other vendors; and 2. Updated Quote from C.C. Controls
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 8119
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.