Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230058 for Grounds Maintenance Services at Various Utility Systems Department Sites and Facilities.
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Submitted By: Nadia Tourjee, Procurement Management Department (PMD)
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, (PMD).
2. Parties: City of Port St. Lucie and Treasure Coast Lawns, Inc. (“Contractor”)
3. Purpose: Procure the services of one Contractor to provide grounds maintenance services at various Utility Systems Department (“USD”) sites and facilities.
4. New/Renewal/Modified: New.
5. Duration: Two years with three additional one-year options to renew.
6. Benefits to Port St. Lucie: To provide grounds maintenance services for various USD sites and facilities throughout the utility service area.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $99,780.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230058 and enter into a unit price contract with Treasure Coast Lawns, Inc. for Grounds Maintenance Services at various USD sites and facilities.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20230058.
2. Move that the Council not approve Contract #20230058 and provide staff with direction.
Background: This E-Bid is a re-bid of grounds maintenance services for these locations which include, but are not limited to, mowing, edging, weed removal, clean up, ground cover, and shrubbery maintenance. It is essential that these properties are properly maintained for aesthetic and safety purposes because the sites are located adjacent to, or in commercial or residential areas.
The E-Bid was issued on May 29, 2023 to three hundred and ninety (390) potential suppliers. There were twenty-four (24) plan holders with four (4) proposals submitted on June 28, 2023.
Issues/Analysis: Staff has reviewed the proposals and finds that Treasure Coast Lawns, Inc. provides the best value to the City. Treasure Coast Lawns, Inc. is a local vendor and has performed successful projects for the City.
Financial Information: Funds are appropriated in the Utility Op Fund / Westport Wastewater Plant / Other Contractual Services (#431-3512-534000-00000) and Utility Op Fund / Water-Plant Operation / Other Contractual Services (#431-3310-534000-00000).
Special Consideration: N/A.
Location of Project: The locations of USD facilities is protected by Homeland Security.
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation Report.
3. Contract 20230058-05.
4. Recommended Proposal from Treasure Coast Lawns, Inc.
5. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 10208
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.