Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Shortlisted Firms and Begin Negotiations for the Request for Proposals (eRFP) # 20210041 for Construction Engineering and Inspection (CEI) & Geotechnical (GEO) Services for Floresta Drive Phase 2 & 3.
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Submitted By: Jason Bezak, CPPB, Procurement Agent II, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Executive Summary (General Business): The City of Port St. Lucie (City) requires the services of a Professional Engineer for Construction Engineering and Inspection (CEI) & Geotechnical (GEO) Services for Floresta Drive Phase 2 & 3.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the shortlist for the Request for Proposals (RFP) # 20210041 for CEI & GEO Services for Floresta Drive Phase 2 & 3 and begin negotiations with Culpepper & Terpening, Inc., who was the highest ranked firm. In the event the City and the highest ranked firm cannot reach an agreement; the City shall formerly end negotiations by written notification to the firm. The City shall then enter negotiations with the next highest ranked firm and attempt to negotiate a contract with that firm. The process will continue until the City has successfully negotiated a contract or reject all proposals for award.
Alternate Recommendations:
1. Move that the Council amend the recommendation and provide staff with direction.
Background: Improvements to the Floresta Drive corridor is a priority for the City Council and at the 2017 Summer Retreat, Council directed staff to model the corridor from a traffic standpoint for both a 2-lane and 4-lane roadway section. The new modeling was performed, and it included the new Crosstown Parkway Extension Project connection to U.S. Highway 1 at Village Drive, for the projected traffic volumes in the year 2037. The results/recommendations were presented to City Council on October 30, 2017, for consideration. The City Council unanimously passed the motion for the approval of the 2-lane conceptual improvement roadway plan for Floresta Drive.
Public Information workshops were conducted in January and March of 2018 and were well attended. The Master Plans were revised pursuant to public comment and input received. The final decision on the Floresta Drive Corridor Master Plan layout and amenities were approved by the City Council on May 14, 2018
Issues/Analysis: An eRFP was advertised on DemandStar on April 22, 2021, with a proposal due date of May 21, 2021. During the advertisement period, 2,385 suppliers were notified, 31 of those downloaded plans and 3 submitted proposals. On June 10th, 2021, PMD held a public meeting where the committee members met to review and discuss their individual scores. The committee voted to have presentations and discussions on June 23rd, 2021 with Culpepper & Terpening, Inc., Consor Engineers, LLC and Scalar Consulting Group, Inc.
The Evaluation Committee has reviewed and scored all proposals and the rankings are as follows: (1) Culpepper & Terpening, Inc. (2) Consor Engineers, LLC. and (3) Scalar Consulting Group, Inc. These firms were invited to the presentation/discussion meeting.
The presentations and discussions allowed the committee to gain a better understanding and more insight into the firm’s qualifications and experience. Firms also elaborated on their approach and workplan for completing this project. The committee has selected Culpepper & Terpening, Inc. as the top-ranked firm because of their vast experience and proven track record specializing in similar work.
Financial Information: On November 6, 2018, the one-half cent sales tax voter referendum was approved and one of the projects included by the City Council on the list of projects to be funded by the new sales tax is the design and construction of the Floresta Drive Corridor from Southbend to East Prima Vista Boulevard.
Special Consideration: N/A.
Location of Project: On Floresta Boulevard from Elkcam Waterway to East Prima Vista Boulevard.
Attachments:
1. Notice of Intent to Award (NOIA).
2. Location Map.
3. Consolidated Scoresheet.
4. Recommended Proposal.
5. eRFP Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 6456.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.