Placement: Resolutions
Action Requested: Motion / Vote
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Resolution 26-R63, Authorizing the Final Acceptance of Public Roadway Improvements for SW Crosstown Parkway Extension, 2B (P22-169), Constructed by Oak Ridge Ranches, LLC.
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Submitted By: Clyde Cuffy, P.E., Public Works
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Executive Summary (General Business): Oak Ridge Ranches, LLC has completed the construction of the initial four (4) lanes of SW Crosstown Parkway extension, 2B (P22-169) as approved by City Council. The developer has requested the City accept ownership and maintenance of the roadway improvements in accordance with City Code of Ordinance Section 156.150.
Presentation Information: Staff will be available to answer questions.
Staff Recommendation: Move that the Council accept the roadway improvements in accordance with Section 156.150 of the City Code of Ordinances.
Alternate Recommendations:
1. Move that the Council amend the recommendation and accept the roadway improvements.
2. Move that the Council not accept the roadway improvements and provide staff direction
Background: Oak Ridge Ranches, LLC (Developer) has completed the construction of SW Crosstown Parkway extension 2B. The roadway plans were approved by City Council on May 22, 2023, by Resolution 23-R51. The approved roadway plans detail the construction of the initial four (4) lanes together with landscaping, sidewalk, and drainage improvements that will support the ultimate roadway design. SW Crosstown Parkway extension 2B extends the roadway 8,307 linear feet from just west of the Sundance Vista Boulevard intersection to the Range Line Road intersection. The total construction cost incurred by the developer for the project was $6,145,978.27. The Developer has provided the project cost estimate, maintenance bond, warranty, Bill of Sale and Owner’s Affidavit for the improvements constructed within the road right-of-way for the respective project. The Public Works and Utility Systems Departments inspected the public infrastructure as it was being constructed within the road right-of-way of SW Crosstown Parkway extension 2B in addition to performing a substantial completion and final acceptance review in accordance with the Florida Statues and City Code. The Engineer of Record has certified the improvements of SW Crosstown Parkway extension 2B to be turned over to the City have been constructed in accordance with the approved plans and per the City’s specifications. The Landscape Architect has certified that the landscape improvements of SW Crosstown Parkway extension 2B have been constructed in accordance with the approved plans and per the City’s specifications. Representatives of the Public Works Department generated a punch list on September 30, 2025, for the SW Crosstown Parkway extension 2B project (P22-169). A final inspection was performed on May 19, 2026, to confirm all punch list items were satisfied.
The developer and city staff have identified some landscaping that will require replacing due to damage. In addition, the developer will follow up with a one (1) year warranty on all landscaping. Upon review of the information provided by the developer, roadway engineer of record and landscape architect, the Public Works Department recommends that the roadway and landscape improvements constructed by Oak Ridge Ranches, LLC be accepted to be in accordance with City Code.
The City Attorney’s Office has reviewed the Bill of Sale and Owner’s Affidavit for these public improvements in accordance with City Code.
Issues/Analysis: City Council’s execution of this Resolution will formally accept ownership and maintenance responsibility of the completed roadway improvements. The ownership and maintenance responsibility of the completed landscape improvements will be the City’s unless and until the developer enters into a Landscaping Maintenance Agreement that states otherwise with the City.
Financial Information: Roadway pavement typically has a service life of 15 to 20 years; therefore, maintenance costs are anticipated to be minimal for the initial service life. The maintenance costs associated with turf and landscaping of the 8,307 LF of roadways is estimated to be $77,000 annually.
Special Consideration: In accordance with City Code 156.148 (E), the City Council shall either approve, partially approve, or reject the improvements based on the recommendation from the City Engineer. The City must notify the developer in writing, by certified mail, not later than forty-five (45) days after receipt of the notice from the developer if the City intends to accept or not accept responsibility of the improvements. Failure of the governing body to send or provide such notification to the developer within forty-five (45) days shall be deemed to constitute approval of the improvements, and the obligor and surety, if any, shall be released from all liability pursuant to such performance guarantee for such improvements. Based on the receipt date of July 6, 2026, a notice needs to be sent to the developer by no later than August 20, 2026.
Location of Project: SW Crosstown Parkway from west of Sundance Vista Boulevard intersection to the Range Line Road intersection.
Business Impact Statement: N/A
Attachments:
1. Resolution
2. Owner’s affidavits for Crosstown Parkway extension 2B
3. Bill of Sale Absolute for Crosstown Parkway extension 2B
4. Warranty Records for Crosstown Parkway extension 2B
5. Cost Estimate for Crosstown Parkway extension 2B
6. Maintenance Bond for Crosstown Parkway extension 2B
7. Engineer’s Certification for Crosstown Parkway extension 2B
8. Landscape and Irrigation Certification for Crosstown Parkway extension 2B
9. Recorded Plat of Crosstown Parkway extension 2B
10. Roadway Turnover Request letter for Crosstown Parkway extension 2B
11. Location Map
12. Substantial Completion Inspections for Roadway Turnover
13. Request for Roadway Turnover
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26134-14
Legal Sufficiency Review:
Reviewed by Elizabeth L. Hertz, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.