Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in Region 4 Education Service Center's (ESC) Contract #R220601, in partnership with OMNIA Partners, for Scoreboards, Electronic Signs, Installation, Related Products and Services from Daktronics.
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Submitted By: Nadia Tourjee, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a Smart & Connected City.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, PMD.
2. Parties: City of Port St. Lucie and Daktronics.
3. Purpose: To improve the effectiveness of communication between the City and its residents by purchasing LED outdoor rated digital signage.
4. New/Renewal/Modified: New.
5. Duration: 3 years with two (2) additional one-year option to renew.
6. Benefits to Port St. Lucie: Digital signage will enable the City to update all signs simultaneously from any PC to promote events and programs to our residents, reduce labor and material costs, reduce waste, and alert the public to emergencies.
7. Cost to Port St. Lucie (Annual and Potential): Estimated total cost for Fiscal Year 22-23: $150,000. Future Annual Costs: $300,000 per year or less based upon budget approvals.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04 (c), good cause shown, and approve participating in Region 4 ESC’s Contract #R220601, in partnership with OMNIA Partners, with Daktronics to purchase digital signs.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in Region 4 ESC’s Contract #R220601, in partnership with OMNIA Partners.
2. Move that the Council not approve participating in Region 4 ESC’s Contract #R220601, in partnership with OMNIA Partners and provide staff with direction.
Background: Replacement of the City’s fabric banners system with digital signage was a directive to staff from City Council to implement during a City Council Workshop. The City is currently printing physical banners that require a 3rd party vendor to mount and unmount banners as needed. This results in storage of banners and location issues. Utilizing digital signs will result in cost savings for labor, materials, and waste. Digital signs will allow City staff to update signs with wireless capabilities from any PC, which is especially useful in case of emergencies.
Issues/Analysis: Staff has reviewed Region 4 ESC’s Contract, in partnership with OMNIA Partners, and finds that it meets the needs of the City and meets the requirement of the City’s Procurement Ordinance.
Financial Information: Funds are appropriated in each year’s approved budget for the General Fund/Parks & Recreation/Other Machinery & Equipment (#001-7210-564400-00000) and General Fund/Communications/Other Machinery & Equipment (#001-1311-564400-00000).
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. 20230021-05 DRAFT.
2. Request for Proposal Document.
3. Questions and Answers.
4. Region 4 ESC Contract #R220601.
5. Proof of Publication.
6. Opening Documents.
7. Evaluation Documents.
8. Supplier Response to RFP.
9. Executive Summary.
10. Pricing.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 10009
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.