Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the New Smyrna Beach Utilities RFP# 22-22 for Motor and Pump Repair Services.
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Submitted By: India Barr, Procurement Contracting Officer I
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Office of Budget and Management
2. Parties: City of Port St. Lucie and Florida Armature Works, Inc.
3. Purpose: This Contract provides for the purchase of services to repair pumps and motors at the Utility Systems Department (USD) water and wastewater treatment facilities. These pumps and motors ensure: the continued movement and delivery of water from an aquifer to the water treatment facilities, pressurized water to the reverse osmosis membranes for treatment, treated water from the plant to ground storage tanks and to the public, and recirculating water in the scrubber system for waste treatment.
4. New/Renewal/Modified: New
5. Duration: This Contract is effective from the date upon which all parties have executed it through January 30th, 2025, with an option to renew beyond the initial term for up to three additional one-year periods upon mutual agreement in writing.
6. Benefits to Port St. Lucie: This contract provides a quick turnaround time on repairs and fair pricing on repairs and services.
7. Cost to Port St. Lucie (Annual and Potential): The USD estimates an annual expenditure of $200,000.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve participating in the New Smyrna Beach Utilities RFP#22-22 per City Code of Ordinances, Section 35.08 (a)(9)(b), with Florida Armature Works, Inc. for Motor and Pump Repair Services.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the New Smyrna Beach Utilities RFP# 22-22.
2. Move that the Council not approve participating in the New Smyrna Beach Utilities RFP# 22-22 and provide staff with direction.
Background: The USD is currently “piggybacking” an Indian River County contract with Florida Armature Works, Inc. for Motor and Pump repair services, which will expire on August 12, 2024, with no additional renewals left on the contract.
Issues/Analysis: Staff has reviewed the New Smyrna Beach Utilities RFP # 22-22 and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in various USD accounts from fund 431 and 438: 3310, 3312, 3360, 3512, 3513.
Special Consideration: N/A
Location of Project: N/A
Attachments:
1. Signed Contract;
2. Florida Armature Works RFP #22 -22;
3. New Smyrna Beach Utilities Legal Ad;
4. New Smyrna Beach Utilities Pricing Exhibit A;
5. New Smyrna Beach Utilities Agenda Item;
6. New Smyrna Beach Utilities RFP; and
7. New Smyrna Beach Approved Results.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24185-05
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.