Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract #101625 for Playground, Water Play and Aquatic Equipment, Site Amenities, and Outdoor Fitness Equipment with Related Accessories and Services under City Contract #20260138.
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Submitted By: Kevin Eggleston, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal to Enjoy Culture, Nature and Recreation.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Kevin Eggleston, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and Landscape Structures, Inc.
3. Purpose: To purchase playground and water play equipment for Torino Regional Park Phase I.
4. New/Renewal/Modified: New.
5. Duration: The contract term will be effective upon execution through December 17, 2029, with the option for up to three (3) additional one (1) year extensions.
6. Benefits to Port St. Lucie: Utilizing the Sourcewell cooperative contract allows the City to procure high-quality playground and water play equipment at discounted pricing through a competitively awarded contract. This approach provides cost savings, reduces procurement time, ensures compliance with public purchasing requirements, and supports the timely delivery of amenities for Torino Regional Park Phase I.
7. Cost to Port St. Lucie (Annual and Potential): This is a one-time purchase with an estimated cost of up to $1,500,000.00. Future expenditures will be in the approved budget each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per Code Section 35.08(a)(9)(a), to participate in the Sourcewell Cooperative Contract #101625 for Playground, Water Play and Aquatic Equipment, Site Amenities, and Outdoor Fitness Equipment with related Accessories and Services under City Contract #20260138 with Landscape Structures, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract #101625 with Landscape Structures, Inc.
2. Move that the Council not approve and provide staff with direction.
Background: The Parks and Recreation Department is advancing Torino Regional Park Phase I, which includes the installation of playground and water play amenities to serve the surrounding community and future park users. These features are core components of the park’s design and are intended to provide inclusive, safe, and engaging recreational opportunities for residents of all ages. To efficiently deliver these amenities, the City proposes utilizing the Sourcewell cooperative contract for playground and water play equipment with Landscape Structures, Inc. Sourcewell contracts are competitively solicited and awarded in accordance with public procurement standards, allowing participating agencies to leverage pre-negotiated pricing and terms. Using this cooperative contract supports timely project delivery for Phase I of Torino Regional Park while ensuring product quality, pricing competitiveness, and compliance with public purchasing requirements.
Issues/Analysis: Landscape Structures, Inc. is an approved vendor through the Sourcewell cooperative purchasing process for Playground and Water Play Equipment with Related Accessories and Services. The City of Port St. Lucie utilizes cooperative and piggyback purchasing to take advantage of established competitively bid contracts for goods and services, streamlining the procurement process.
Financial Information: Funds to be appropriated in the Parks Impact Fee / P&R Parks / Improvements other than buildings (account #305-7210-56300-22PR007P Torino Regional Park).
Special Consideration: N/A.
Location of Project: Torino Regional Park.
Attachments:
1. Signed Cooperative Agreement with Landscape Structures, Inc.
2. Executed Contract between Sourcewell and Landscape Structures, Inc.
3. Sourcewell RFP #101625 and related documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26029-10.
Legal Sufficiency Review:
Reviewed by KeAndrea Davis, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.