Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 and Amendment #2 to Contract 20210103 for the Design Services to provide 40% Design Plans for the Hegener Drive Extension Phase 3 Project.
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Submitted By: Anibal Barreto, Procurement Management Department (PDM).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Anibal Barreto, Procurement Agent I, PMD.
2. Parties: City of Port St. Lucie and CAPTEC ENGINEERING, Inc.
3. Purpose: The original design contract compensated CAPTEC ENGINEERING, Inc to provide 45% plans for the Hegener Drive Extension Phase 3 project. The processing of Amendment #1 for $7,042.00 was executed in September of 2022 to compensate the consultant for performing additional surveying services. The processing of Amendment #2 would authorize the consultant to perform additional services as outlined herein.
4. New/Renewal/Modified: Modified
5. Duration: A time extension of 140 days is needed to complete tasks 2.2, 2.3 and 4, and to be completed no later than May 11, 2023.
6. Benefits to Port St. Lucie: Proceeding to 60% plans will enable the project to be permitted through South Florida Water Management District (SFWMD).
7. Cost to Port St. Lucie (Annual and Potential): Amendment #1 was for $7,042.00 and Amendment #2 is in the amount of $101,220.00 for a new Contract amount of $426,157.00.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve Amendment #1 & #2 to Contract #20210103.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approves Amendment #1 & Amendment #2 to Contract #20210103
2. Move that the Council not approve Amendment #1 & Amendment #2 to Contract #20210103 and provide staff with direction.
Background:
Amendment #1: The scope of work is to provide a topographic survey and prepare sketch and legal for the following services:
1. Acquire additional topography within the portion of the proposed right of way that shifted. East of the original proposed corridor at 100-foot intervals and all major grade breaks within the right of way as depicted on the engineering design plan.
2. Locate any power poles, drainage structures or existing features within the proposed right of way. Input the FPL corridor per information supplied by the Client.
3. Add the additional data to the previous topographic survey using AutoCAD. Prepare a sketch and legal description of for the realignment of Marshal Parkway.
4. Prepare a sketch and legal description of that portion of Marshal parkway lying east of the east right of way line of line of Village Parkway to be vacated and abandoned.
Amendment #2:
The engineering design contract for Phase 4 of Tom Mackie Blvd. included optional tasks for services beyond the 45% design plans. In order to enable permitting of the project improvements Tasks 2.2 (60% Design Development), 2.3 (45% Landscape & Irrigation Plans) and 4 (Lake Siting / Mass Grading Plan) need to be authorized. In anticipation of entering into a contract for sale of the Property to Project Asgaror, GFC would be obligated to construct the road project.
The Project is comprised of three (3) road segments inclusive of potable water distribution, wastewater collection and stormwater improvements that can be constructed either concurrently or as stand-alone projects. The project is located on the City of Port St Lucie Government Finance Corporation (GFC) lands. The description of the three road segments are as follows:
• E/W Road #2 - Begin at the east side of Village Parkway intersection with E/W Road #2 and extends east approximately 1,700 feet along the southern boundary of Southern Grove Plat No. 26 Lot 2 to connect with the future Tom Mackie Blvd extension.
• Tom Mackie Blvd - Extend Tom Mackie Blvd from approximately 150 feet south of the future intersection of Tom Mackie Blvd and E/W Road #2 south approximately 3,150 feet to the Marshall Parkway right-of-way.
• Marshall Parkway - Extend Marshall Parkway east from the Village Parkway intersection approximately 1,700 feet within the 150-foot-wide road right-of-way to the intersection with Tom Mackie Blvd.
Issues/Analysis: Staff has reviewed the additional cost, time extension and recommends approval to the related funds to complete all tasks.
Financial Information: Funds for these design services will be provided by the Governmental Finance Corporation.
Special Consideration: N/A.
Location of Project: Hegener Dr.
Attachments:
1.Location Map.
2. Amendment #2.
3. Amendment #1.
4. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9362.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.