Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the New Smyrna Beach Utilities Commission ITB #25-20 for the Supply of Water and Wastewater Chemicals with Carmeuse Lime & Stone, Inc.
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Submitted By: Michelle Fentress, Procurement Contracting Officer II, Procurement Management Division (PMD).
Strategic Plan Link: The City’s Mission to provide exceptional municipal services.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Michelle Fentress, Procurement Contracting Officer II, PMD.
2. Parties: City of Port St. Lucie, a Florida municipal corporation (“City”) and Carmeuse Lime & Stone, Inc., a foreign profit corporation authorized to do business in the State of Florida.
3. Purpose: To provide Pebble Quicklime to the City’s water treatment process.
4. New/Renewal/Modified: New.
5. Duration: The initial term began on October 1, 2020 through September 30, 2021. The parties to the original contract have exercised the options for three (3) additional one-year renewals, bringing the current contract expiration date to September 30, 2024.
6. Benefits to Port St. Lucie: Utilize the New Smyrna Beach Utilities Commission ITB #25-20 to provide pebble quicklime that was competitively bid to offer the best value to the City.
7. Cost to Port St. Lucie (Annual and Potential): Cost per ton is $312.86 plus $157.67 trip charge for a total of $470.53 per ton. Estimated expenditures for Fiscal Year 2023/2024 is $500,000. Future expenditures will be as appropriated in each years’ budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in the New Smyrna Beach Utilities Commission ITB #25-20, per Chapter 35.08(a)(9)(b) (exception for piggybacking) of the City’s code of ordinances.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the New Smyrna Beach Utilities Commission ITB #25-20.
2. Move that the Council not approve participating in the New Smyrna Beach Utilities Commission ITB #25-20 and provide staff with direction.
Background: Pebble Quicklime is essential to the City’s water treatment process. Many water treatment plants throughout the state can purchase the necessary chemicals separately and have the capability to mix their own lime slurry. The City has previously purchased the pre-mixed pebble quicklime from Carmeuse Lime & Stone due to other competitors not being able to supply the mixture at competitive prices. It is necessary to continue to purchase this pebble quicklime for continued operations for the City’s lime softening water treatment facility.
Issues/Analysis: Staff has reviewed the New Smyrna Beach Utilities Commission ITB #25-20 and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the 2023/2024 budget for Water & Sewer Operating Fund / Chemical Inventory Account (#431-0000-141005-00000).
Special Consideration: N/A.
Location of Project: Due to Homeland Security, the location is not provided.
Attachments:
1. City of Port St. Lucie Piggyback Agreement.
2. New Smyrna Beach Utilities ITB Documents.
3. New Smyrna Beach Utilities Bid Tab.
4. New Smyrna Renewal Letter.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: #23272-01
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.