Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Purchase Drones Utilizing Sourcewell Cooperative Contract #010720-AXN for Video Surveillance Equipment from Axon Enterprises, Inc.
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Submitted By: Nadia Tourjee, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, PMD.
2. Parties: City of Port St. Lucie and Axon Enterprises, Inc.
3. Purpose: Obtain and replace equipment used for video surveillance.
4. New/Renewal/Modified: Modified.
5. Duration: 5-year Contract.
6. Benefits to Port St. Lucie: Provide staff with equipment that is effective and in compliance with state legislation.
7. Cost to Port St. Lucie (Annual and Potential): Total cost for the Police Department: $337,404.11. Total cost for Communications, Public Works, & Parks & Recreation: $7,876.00. All future expenditures will be appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the provisions of the Procurement Code for good cause shown and approve the additional expense to purchase drones utilizing the Sourcewell Cooperative Contract #010720-AXN with Axon Enterprises, Inc. The new drones will be Skydio2+ drones with associated products and services for City departments.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve increasing expenditures with Sourcewell Cooperative Contract #010720-AXN.
2. Move that the Council not approve increasing expenditures with Sourcewell Cooperative Contract #010720-AXN and provide staff with direction.
Background: This year Florida legislation changed Florida State Statute 934.50(7b) and every agency in Florida will have to cease using drones that are not on the Department of Management Services “Approved Drone Manufacturers” list as of January 1, 2023. The push for this legislation was to support US based manufacturers and attempt to mitigate foreign influence/vulnerabilities on our infrastructure. Our current drone fleet is Chinese made and not on this approved list so it is necessary to replace our current fleet with approved drones.
The departmental needs for drones are as follows:
Communications - Projects and events.
Parks & Recreation - Projects, progress photos, and plot inspection.
Public Works - Perform canal inspections in areas inaccessible by normal means and assess damage to critical infrastructure following significant weather events.
Police Department - Law Enforcement drones are used during crime, traffic, crowd monitoring, missing persons, suspect tracking, SWAT response and other types of calls for service.
Issues/Analysis: Staff has reviewed the Sourcewell Cooperative Contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Various departments.
Special Consideration: The Sourcewell contract has been previously approved by Council on 12/06/21 and has been approved by Legal on 11/30/21.
Location of Project: N/A.
Attachments:
1. New Axon Enterprise, Inc. Proposal.
2. Axon Enterprise, Inc. Contract.
3. Amendment #1.
4. Axon Enterprise, Inc. Award Documents.
5. RFP Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7402
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.