Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #5 to Contract #20230025 for Grounds Maintenance Services of City Hall Complex, Community Center, Mary Ann Cernuto Park, Various Locations, and Additional Services.
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Submitted By: Morgan Brigham, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Morgan Brigham, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and Brightview Landscape Services, Inc.
3. Purpose: To amend the existing Grounds Maintenance Services contract to add Stars and Stripes Park and the City Commons building for ongoing landscape and grounds maintenance services.
4. New/Renewal/Modified: Modified.
5. Duration: The initial contract term was for two (2) years, from July 1, 2023 through July 1, 2025, with three (3) additional one (1) year renewal options. Two (2) renewal options have already been exercised and executed, extending the contract term to June 30, 2027.
6. Benefits to Port St. Lucie: Grounds Maintenance services include lawn cutting, bush trimming, and general landscaping services that are integral to the general maintenance of City Facilities.
7. Cost to Port St. Lucie (Annual and Potential): An additional $67,387.00 per year for a new annual Contract total of $265,057.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #5 to Contract #20230025 for Grounds Maintenance Services of City Hall Complex, Community Center, Mary Ann Cernuto Park, Various Locations and Additional Services with Brightview Landscape Services, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #5 to Contract #20230025.
2. Move that the Council not approve Amendment #5 to Contract #20230025 and provide staff with direction.
Background: The contracted Vendor currently provides Grounds Maintenance services for the City Hall complex, Community Center, and other City facilities. This Amendment expands the existing contract to include maintenance services for Stars and Stripes Park and the City Commons building.
Issues/Analysis: Contract #20230025 was competitively bid and awarded in 2023. Staff has received and reviewed the proposals for services at the new locations and finds the rates are in line with existing contract pricing.
Council approval is needed for this Amendment #5 based on the cumulative increase to the contract price under City Code of Ordinances, Section 35.09(b) (stating that the City Manager can approve price increases up to $99,999.99 for non-construction contracts). Because Amendment #5 brings the cumulative total above the City Manager's threshold in Section 35.09(b), the increase must be approved by City Council pursuant to Section 35.09(c) (stating that any change in price exceeding the City Manager’s authority in Section 35.09(b) requires authorization by City Council).
Financial Information: Funds will be appropriated in the General fund / Parks & Recreation - Parks / Other Contractual Services (#001-7210-534000) and Water & Sewer Operating Fund / Utility Administration / Other Contractual Services (#431-1340-534000).
Special Consideration: N/A.
Location of Project: Stars and Stripes Park (12441 SW Village Pkwy., Port St. Lucie, FL 34953) and City Commons (123 SW Port St. Lucie Blvd., Port St. Lucie, FL 34984).
Attachments:
1. Amendment #5 signed.
2. Amendments 1 - 4.
3. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26126-08.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.