Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Agreement #040825 for Water Collection and Control Products for Community Infrastructure under City Contract #20270007.
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Submitted By: India Barr, Procurement Contracting Officer II, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer II, (PMD).
2. Parties: City of Port St. Lucie and Core & Main LP.
3. Purpose: To utilize the Sourcewell Cooperative Agreement to procure Water Collection and Control Products and Accessories under the same terms and conditions. These materials are essential to the Utility Systems Department (“USD”) for ongoing system maintenance, emergency repairs, and capital improvement projects. Utilizing this agreement ensures continuity, cost-efficiency, and timely access to critical infrastructure components.
4. New/Renewal/Modified: New.
5. Duration: Term of Contract is for three (3) years with the option to renew for up to three (3) additional one-year periods.
6. Benefits to Port St. Lucie: This contract for Water Collection and Control Products and Accessories is essential to maintaining the effective and efficient operation of the USD. By ensuring uninterrupted access to reliable components and materials, the USD can support critical water infrastructure, reduce service disruptions, and uphold high standards of public safety and environmental stewardship.
7. Cost to Port St. Lucie (Annual and Potential): The USD estimates an annual expenditure of $1,000,000.00. Future expenditures will be in the approved budget each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(9)(a) (cooperative exception to formal bidding), participating in the Sourcewell Cooperative Agreement #040825 with Core & Main LP for annual supply of Water Collection, Control Products and Accessories.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Agreement #040825.
2. Move that the Council not approve and provide staff with direction.
Background: Manholes, covers, piping, valves and other water collection and control products are essential to maintaining the USD’s water and wastewater infrastructure, supporting scheduled and emergency repairs, routine maintenance, and planned construction projects performed by field crews. Because these systems operate continuously and must meet strict regulatory standards, timely access to these materials is critical for avoiding service disruptions, controlling operational costs, and ensuring ongoing compliance.
Issues/Analysis: Core & Main LP is an approved vendor through the Sourcewell Cooperative’s procurement process for water collection and control products. The City of Port St. Lucie utilizes cooperative and piggyback purchasing to take advantage of established competitively bid contracts for goods and services, streamlining the procurement process. The piggyback of the Sourcewell Contract #040825 with Core & Main LP will support the USD with cost control and operational readiness.
Financial Information: Funds are appropriated in Utility Operating Fund / Water & Sewer / Inventory - Water (#431-0000-141002-0000).
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Signed Contract.
2. Sourcewell RFP #040825.
3. Master Agreement #040825.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26240-05.
Legal Sufficiency Review:
Reviewed by KeAndrea Davis, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.