Placement: Resolutions
Action Requested: Motion / Vote
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Resolution 23-R68, A Resolution of the City of Port St. Lucie, Florida, Approving the Auditor Selection Committee’s Recommendation of Award in RFP #20230026 for Auditing Services, Selecting the Highest-Ranked Qualified Firm, and Designating the City Manager, and/or His Designees to Negotiate a Contract with Said Firm in Accordance with Section 218.391, Florida Statutes.
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Submitted By: Nathaniel Rubel, Assistant Procurement Director
Strategic Plan Link: The City’s Mission to be financially responsible.
Executive Summary (General Business): In accordance with Section 218.391, Florida Statutes, the City issued Request for Proposals #202300226 for Auditing Services to select a firm to conduct the required annual financial audit.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the Auditor Selections Committee’s recommendation to award RFP #20230026 for Auditing Services, select the highest-ranked qualified firm, and authorize the City Manager and/or his designee to conduct contract negotiations with MSL, P.A. for the completion of the City’s annual financial audits for the next five fiscal years.
Alternate Recommendations:
1. Move that the Council amend the recommendation and complete the motion in the affirmative.
2. Move that the Council not approve and provide staff with direction.
Background: As a governmental agency, the City must adhere to statutory requirements to audit all financial activity. Under the direction of the City Manager, the Finance Department prepares an Annual Comprehensive Financial Report (ACFR) every year. The audit firm will perform an annual examination of the basic financial statements to express opinions on the fairness with which the statements present the financial positions, results of operations, and changes in financial position in conformity with generally accepted accounting principles.
Issues/Analysis: An RFP was advertised on DemandStar on May 9, 2023, with a proposal due date of June 8, 2023. During the advertisement period, 310 suppliers were notified, 10 of those downloaded the solicitation documents, and 2 submitted proposals. On June 21, 2023, the Auditor Selection Committee met to evaluate and rank the proposals received. The rankings are as follows: (1) MSL, P.A. (2) Mauldin & Jenkins, LLC. After review of the rankings, The Auditor Selection Committee voted to recommend award to the top ranked firm, MSL, P.A.
Financial Information: Funds are appropriated for auditing services in allocated funds various department accounts.
Special Consideration: N/A
Location of Project: N/A
Attachments:
1. Resolution
2. RFP Documents
3. RFP #20230026 Consolidated Score Sheet
4. Notice of Intent to Award
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23167-01
Legal Sufficiency Review:
Reviewed by Richard A. Berrios, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.