Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the St. Lucie County Contract #C20-10-767 for Roadway Resurfacing, Reconstruction and Preservation with Pavement Technology, Inc.
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Submitted By: Shelby Dolan, Procurement Agent II, Procurement Management Department.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Department.
2. Parties: City of Port St. Lucie and Pavement Technology, Inc.
3. Purpose: To provide roadway preservation products and services on City roads.
4. New/Renewal/Modified: New.
5. Duration: The initial contract term of this contract is October 20, 2020 through October 19, 2022 with the option to renew for three additional one-year periods.
6. Benefits to Port St. Lucie: To provide better roadways for our citizens by extending roadway life and reducing life cycle costs.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $240,000 based on appropriation in the City budget. Future expenditures shall be as appropriated in each budget year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04 (c), good cause shown, and approve participating in the St. Lucie County Contract #C20-10-767 for the Roadway Resurfacing, Reconstruction and Preservation with Pavement Technology, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the St. Lucie County Contract #C20-10-767.
2. Move that the Council not approve participating in the St. Lucie County Contract #C20-10-767 and provide staff with direction.
Background: The City had previously used Pavement Technology, Inc. through a partnership contract with the City of Margate in FY 15/16 and 16/17. Unfortunately, due to limited funding the Public Works Department was unable to continue utilizing their product in subsequent years. Approximately two years ago the Public Works Department began programming the cost of preservation and rejuvenation into the resurfacing budget and had anticipated to begin its use again in FY 23/24. However, due to the continued increases to the resurfacing budget the department is able to begin sooner. Pavement Technology, Inc. works with many municipalities throughout the State of Florida.
Issues/Analysis: Staff has reviewed the St. Lucie County Contract #C20-10-767 and finds that it meets all requirements of the City’s procurement ordinance.
Financial Information: Annual Resurfacing Program (#304-4125-534132)
Special Consideration: N/A.
Location of Project: Various locations throughout Port St. Lucie.
Attachments:
1. SLC Contract #C20-10-767
2. SLC Bid Tabulation Report
3. SLC Bid Documents
4. SLC Pre-Bid Meeting Sign-in Sheets
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 6560.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.