Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approval to Participate in the State of Florida Alternate Contract Source (ACS) #56120000-24-NY-ACS to Purchase Furniture (City Contract #20240067).
body
Submitted By: Nadia Tourjee, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and all awarded vendors on the State of Florida Alternate Contract Source.
3. Purpose: To purchase furniture identified in the approved budget at discounted prices.
4. New/Renewal/Modified: New.
5. Duration: Five (5) years with up to five (5) years in renewals.
6. Benefits to Port St. Lucie: Provide office equipment and systems for various City facilities when needed.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure for the remainder of FY 23-24 is $1,350,000.00. Future expenditures will be appropriated in each year's budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in State of Florida Alternate Contract Source #56120000-24-NY-ACS, per Chapter 35.08(a)(9)(a)(cooperative purchasing exception) with all awarded vendors to purchase furniture.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the State of Florida Alternate Contract Source #56120000-24-NY-ACS.
2. Move that the Council not approve participating in the State of Florida Alternate Contract Source #56120000-24-NY-ACS and provide staff with direction.
Background: The State of Florida ACS offers statewide purchasing contracts on a variety of furniture office solutions. It is the intent of the City for departmental users to have the availability of timely delivery of office equipment and furniture. Current and forecasted City projects will require the design and purchase of new office equipment and systems.
Issues/Analysis: Staff reviewed the State of Florida ACS Contract #56120000-24-NY-ACS and finds that it meets the requirements of the City's procurement ordinance. City Departments will collaborate with the Facilities Department Director to ensure the office equipment and furniture meet their needs. Departments may also obtain estimates from other awarded vendors to ensure this contract provides the "best value to the City". Purchases will be made via a City purchase order and legal will review the participating addenda for each vendor prior to submitting a purchase order with that vendor.
Financial Information: Funds are appropriated in various departmental budgets and cost centers.
Special Consideration: N/A.
Location of Project: Various City facilities.
Attachments:
1. Contract Award Packet.
2. Awarded Vendors List.
3. Recommendation of Award.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24073-07
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.