Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20210116 for the Construction of the Northport 24” Force Main on Glades Cutoff Road with Accurate Drilling System, Inc.
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Submitted By: Shelby Dolan, Procurement Agent II, Procurement Management Department.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Management.
2. Parties: City of Port St. Lucie and Accurate Drilling System, Inc.
3. Purpose: To expand the force main to provide redundancy to the existing wastewater system.
4. New/Renewal/Modified: New.
5. Duration: 330 calendar days with no option to renew.
6. Benefits to Port St. Lucie: The expansion will relieve the pressure on the feeder lift stations located within adjacent neighborhoods due to the increased growth.
7. Cost to Port St. Lucie (Annual and Potential): One-time estimated expenditure of $3,622,820.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20210116 and enter into a unit price contract for the Construction of the Northport 24” Force Main on Glades Cutoff Road with Accurate Drilling System, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20210116.
2. Move that the Council not approve Contract #20210116 and provide staff with direction.
Background: The Northport 24” Force Main Project on Glades Cutoff Road in Port St. Lucie consists of a 24” force main that starts at Glades Cutoff Road south of Midway Road near Canal 105. From there it will proceed south to connect with an existing 24” force main on Glades Cutoff Road at the intersection of Commerce Centre Parkway. The project includes approximately 8,240 linear feet of 24” main, two 24” x 16” stub-outs for future connections, a 24” x 24” stub-out for a future connection, 24” line stops, 24” tapping sleeve and valve, 24” plug valves, air release valves, piping fittings, replacement of sidewalks, roads and restoration of sod, and all other necessary appurtenances for a complete project. It also includes a directional bore of 1,790 linear feet under Interstate Highway I-95. This project is identified in the Utility Systems Departments’ five year Capital Improvement Project (CIP) and is otherwise known as Phase 3 of the Northport improvements to address the increased flows from growth and is part of the Utility Systems Departments’ bond issued projects.
An E-Bid was issued on October 1, 2021 to 1,298 potential suppliers. There were 53 plan holders with 14 proposals being received on November 8, 2021. There was 1 Non-Responsive Bidder.
Issues/Analysis: Staff has reviewed the proposals and finds that Accurate Drilling System, Inc. provides best value to the City. Accurate Drilling Systems, Inc. is not a local vendor.
Financial Information: Funds are appropriated in the FY 21-22 budget for Utility CIP/ Preventive Maintenance/ Improvement Other than Building (448-3516-563000).
Special Consideration: N/A.
Location of Project: Location map not being provided due to Homeland Security policies and procedures.
Attachments:
1. Bid Tabulation Report.
2. Contract.
3. Recommended Proposal.
4. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7218.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.