Placement: Consent Agenda
Action Requested: Motion / Vote
title
Approval to Participate in the State of Florida Contract #78181701-21-NASPO-ACS for the Fuel Card Services Program with WEX Bank.
body
Submitted By: Shelby Dolan, Procurement Agent II, Procurement Management Division.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Division.
2. Parties: City of Port St. Lucie and WEX Bank.
3. Purpose: Provide fuel cards for City staff to be used throughout the City.
4. New/Renewal/Modified: New.
5. Duration: Initial period began on April 6, 2021 and continues through December 31, 2025 and shall be extended for twenty-four (24) months.
6. Benefits to Port St. Lucie: Allows staff to purchase fuel at various locations across the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual fuel cost is $1.5 million.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04 (c), good cause shown, and approve participating in the State of Florida Contract #78181701-21-NASPO-ACS.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the State of Florida Contract #78181701-21-NASPO-ACS.
2. Move that the Council not approve participating on the State of Florida Contract #78181701-21-NASPO-ACS and provide staff with direction.
Background: In 2012 Staff received approval from the City Council to implement a Fuel Card Pilot Program by participating in State contract #973-163-10-1, per City Chapter 35.06, for a City Fleet Fuel Card. The Pilot program was implemented by the Police Department and the Utilities Department and was proven successful. The City has continued these services. With utilization of the Fuel Cards, the City receives a 1.45% rebate from the card provider and the fuel card allows for City employees to purchase fuel at locations that are convenient to their work areas, instead of just the City fuel Island on Thronhill. Also, while allowing staff to purchase fuel at the various locations across the City, it provides a strong presence of staff throughout the City, especially for the Police Officers in our community.
Issues/Analysis: Staff has reviewed the State Contract and determined that it meets the requirements of City’s procurement ordinance.
Financial Information: Funds will be appropriated in various department budgets.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. State of Florida Fuel Card Contract.
2. Master Agreement.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 6700.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.