Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Shortlisted Firms and Begin Negotiations for the Request for Proposals (eRFP) # 20210081 for Design of the Southport 24" Force Main to Glades Booster Pump Station.
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Submitted By: Jason Bezak, CPPB, NIGP-CPP, Procurement Agent II, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Executive Summary (General Business): Due the unprecedented population growth in Port Saint Lucie, the Utility Services Department is in constant search of projects to improve the Water and Sewer Infrastructure System. The intention of this Request for Proposals is to find a highly qualified Consulting Engineer to assist the city in choosing a highly qualified Construction Manager at Risk (CMAR) contractor and, together with that contractor, design a 24-inch Force Main to divert flow from the Southport Wastewater Booster Pump Station (WWBPS) to the Glades Wastewater Booster Station (WWBPS).
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve the shortlist for the Request for Proposals (eRFP) # 20210081 for Design of the Southport 24" Force Main to Glades Booster Pump Station.
Alternate Recommendations:
1. Move that the Council amend the recommendation and provide staff with direction.
Background: This project will provide for a new 24-inch Force Main to divert up to 4.00 million gallons per day from the Southport WWPBS to the Glades WWBPS. This flow will bypass the Westport Wastewater Treatment Facility (WWTF) and be transferred to the Glades WWTF. The Westport WWTF will be limited to 6.00 MGD and will not require additional capacity but will require nutrient removal soon. The force main will divert flows to the Glades WWTF when upset conditions prevent the utilization of the onsite deep injection well for disposal.
Issues/Analysis: An eRFP was advertised on DemandStar on September 18, 2021, with a proposal due date of October 18, 2021. During the advertisement period, 2,655 suppliers were notified, 42 of those downloaded plans and 3 submitted proposals. On November 10, 2021, PMD held a public meeting where the committee members met to review and discuss their individual scores. The committee voted to have discussions on November 18, 2021 with Kimley-Horn and Associates, Inc. Holtz Consulting Engineers, Inc. and CHA Consulting.
The Evaluation Committee has reviewed and scored all proposals and the rankings are as follows: (1) Kimley-Horn and Associates, Inc. (2) Holtz Consulting Engineers, Inc. and (3) CHA Consulting. These firms were invited to the presentation/discussion meeting.
The discussions allowed the committee to gain a better understanding and more insight into the firm’s qualifications and fitness for the project based on the firm’s submittal and the Q&A answers previously supplied to the committee and any follow up questions the committee may have. The committee has selected Kimley-Horn as the top-ranked firm.
Financial Information: The funds are appropriated in Utility CIP Fund/Westport Wastewater Force Main Upgrade/Design Services (4483512-563004-Y1728).
Special Consideration: N/A.
Location of Project: The proposed 24-inch Force Main will connect a 24-inch FM at the intersection of Darwin Blvd and Port St. Lucie Blvd, will be routed along a canal and proceed to Rosser Blvd. It will then be routed through residential areas until it connects to the 24” FM constructed by others in Phase 1 at Community Blvd.
Attachments:
1. Notice of Intent to Award (NOIA).
2. Master Technical Scoresheet.
3. Kimley-Horn’s Proposal.
4. Holtz’ Proposal.
5. CHA’s Proposal.
6. eRFP Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7116.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.