Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230018 for the Direct Purchase of Materials for the Hegener Drive/ Paar Drive 24” Water Main Extension.
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Submitted By: India Barr, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, PMD.
2. Parties: City of Port St. Lucie and Ferguson Enterprises, LLC.
3. Purpose: The City seeks to procure the materials for the proposed 24” water main project connecting to Hegener Drive on the west side of I-95 and Paar Drive on the east side of I-95.
4. New/Renewal/Modified: New.
5. Duration: 90 days with no option to renew.
6. Benefits to Port St. Lucie: This water main is part of the utility systems potable water master plan and provides an important east-west interconnection in the system.
7. Cost to Port St. Lucie (Annual and Potential): This is a one-time expense of $905,781.81.
Presentation Information: N/A
Staff Recommendation: Move that the Council award Contract #20230018 and enter into a fixed price unit contract with Ferguson Enterprises, LLC.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20230018.
2. Move that the Council not award Contract #20230018 and provide staff with direction.
Background: ARPA funding has been allocated for this project in the amount of $1,000,000.00.
Staff has determined that the best use of that funding was to purchase the materials for this project.
An E-Bid was issued on January 11, 2023 to 1,139 potential suppliers. There were 15 plan holders with 5 proposals being submitted on February 8, 2023.
Issues/Analysis: Staff reviewed the proposals and find that the two lowest bids received were rejected for being incomplete and/or contained incorrect pricing. The following two lowest bids received were from bidders that the City has previous experience with and deems the bids to be almost identical in most ways including the bid prices received. The fifth bid was the highest and also from a vendor the City has prior experience with but that bid was over 10% higher than the other two remaining bidders. Of the three bidders that were responsive, the lowest bid provides the best value to the City.
Financial Information: Funds were appropriated in the Utilities Fund (301-1900-563000-00000).
Special Consideration: N/A
Location of Project: East side of I-95 to the West side of I-95 along Paar Drive.
Attachments:
1. Notice of Intent to Award
2. E-Bid Tabulation
3. Signed Contract
4. E-Bid
5. Recommended Proposal from Ferguson Enterprises, LLC.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9465
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.