Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract # 20200082 Suppliers for Water & Sewer Products to Core & Main LP., Ferguson Enterprises, LLC & Fortiline, Inc.
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Submitted By: Jason Bezak, Procurement Agent I, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Jason Bezak, Procurement Management Department.
2. Parties: City of Port St. Lucie, Core & Main LP., Ferguson Enterprises, LLC & Fortiline, Inc.
3. Purpose: Allows the City to have readily available parts for repair and installation to infrastructure and operate 24/7.
4. New/Renewal/Modified: New.
5. Duration: The Contract period shall be for one (1) year with an option to renew for four (4) additional one (1) year periods as budget appropriations allow.
6. Benefits to Port St. Lucie: Have experienced and proven contractors under contract at economy of scale pricing that provide the City with the necessary parts to maintain the City’s infrastructure.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures for Water & Sewer products are $950,000.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract # 20200082 for Suppliers for Water & Sewer Products to all responsive responsible bidders as a multiple contract award.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract # 20200082.
2. Move that the Council not award Contract # 20200082 and provide staff with direction.
Background: The City utilizes multiple suppliers for water and sewer products to maintain the Utility Systems Department’s requirements for exceptional municipal service. The City solicited an E-Bid to achieve competitive economy of scale pricing. Purchased items are stocked at the Prineville Warehouse for use as needed. Items include, but are not limited to, PVC pipe and fittings, brass, ductile iron materials, fire hydrants, meter boxes, water meters, valves and miscellaneous safety supplies.
An E-Bid was issued on July 28, 2020 to 1,315 potential suppliers. There were 23 plan holders with 3 proposals being received on August 26, 2020.
Issues/Analysis: Staff reviewed the proposals and has decided that Core & Main LP, Fortiline, Inc., and Ferguson Enterprises, LLC should all be considered responsive responsible bidders. A multiple contract award should be utilized when it is not possible or practical to make a competitive low bid award to a single supplier or to award multiple suppliers by line item. A solicitation that is awarded to multiple parties provides the benefit of giving staff multiple options to procure items and/or services if a supplier cannot be reached for ordering or if a product is out of stock. Each responsive responsible bidder is to be considered as having equal standing in the award process and shall be required to have firm pricing throughout the contract time frame.
Financial Information: Funds are available from Utilities/Inventory Water and Sewer (431-0000-141002).
Special Consideration: N/A.
Location of Project: Due to the Critical Infrastructure Sector of the Homeland Security Act, no location map is provided for Water and Wastewater Facilities.
Attachments:
1. Bid Tabulation Report.
2. Core & Main’s Contract.
3. Ferguson Enterprises’ Contract.
4. Fortiline’s Contract.
5. Core & Main’s Submittal.
6. Ferguson Enterprises’ Submittal.
7. Fortiline’s Submittal.
8. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 4997.
LEGAL SUFFICIENCY REVIEW:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.