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Title:
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Approve Additional Expenditures for FY 24/25 Under Contract #20210049 - Flygt Products & OEM Parts and Services.
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Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Additional Expenditures for FY 24/25 Under Contract #20210049 - Flygt Products & OEM Parts and Services.
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Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Xylem Water Solutions USA, Inc.
3. Purpose: To provide replacement pumps & associated equipment for lift stations throughout the Utility Service Area for the remainder of FY 24/25.
4. New/Renewal/Modified: Modified.
5. Duration: Continuing.
6. Benefits to Port St. Lucie: To maintain consistency and reliability across the utility infrastructure and to ensure uninterrupted wastewater collection services.
7. Cost to Port St. Lucie (Annual and Potential): Approve additional expenditures for FY 24/25 in the amount of $520,904.95.
Presentation Information: N/A.
Staff Recommendation: Move that the Council, per City Code Ordinances, Section 35.09(b), approve additional expenditures for FY 24/25 under Contract #20210049.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the additional expenditures under Contract #20210049.
2. Move that the Council not approve the additional expenditures under Contract #20210049 and provide staff with direction.
Background: The Utility Systems Department (USD) is responsible for the maintenance of 322 lift stations across the Utility Service Area. A failure in any lift station could negatively impact the City's wastewater customers. Without operational pumps, a lift station would overflow, causing untreated sewage to escape, contaminate the surrounding soil, and potentially spill into nearby waterways. The additional expenditure will encompass the cost for 23 new pumps and the repair of 12 existing pumps. This allocation will ensure coverage through the end of the fiscal year.
Per City Code Ordinances, Section 35.09(b):
"For any existing contracts, previously approved by City Council, the City Manager, or his or her designee(s), shall have the discretion, power, and authority to approve increases (1) up to 25% of the original contract price or (2) $99,999.99, whichever is less, for non-construction contracts, and (1) up to 25% of the original contract price or (2) $199,999.99, whichever is less, for construction contracts. The aggregate total of any increases of a contract must stay within the thresholds of this subsection."
The proposed increase exceeds the City Manager's thresholds outlined in Section 35.09(b), and therefore, requires Council approval per Section 35.09(c): "Any changes in excess of the aforementioned amounts may be made only when authorized by the City Council."
Issues/Analysis: Approval will ensure that the wastewater collection services will continue without interruption.
Financial Information: Funds are appropriated in the Utility Renewal & Replacement Fund (#438-3380-563000-00000).
Special Consideration: City Council approved Xylem Water Solutions USA, Inc. as a Sole Source Vendor for Flygt Products & OEM Parts and Services on March 8, 2021.
Location of Project: Utility Service Area.
Attachments:
1. Agenda Summary from March 8, 2021 Meeting.
2. Proposals & Special-Order Request forms for additional funding.
NOTE: All of the listed items in the "Attachment" section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25232-09.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.
V45 8/4/2025