Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract # 20210099 for Sod Restoration & Small Quantity Installation Projects to Environmental Land Development, Inc. and Nature’s Keeper Inc.
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Submitted By: Jason Bezak, CPPB, NIGP-CPP, Procurement Agent II, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Jason Bezak, CPPB, NIGP-CPP, Procurement Agent II, PMD.
2. Parties: City of Port St. Lucie, Environmental Land Development, Inc. and Nature’s Keeper Inc.
3. Purpose: The City does various types of projects where sod is needed to restore and preserve the appearance of Port St. Lucie as a beautiful city.
4. New/Renewal/Modified: New.
5. Duration: Initial Contract Period will be for 2 years with an option to renew for an additional 2-year period.
6. Benefits to Port St. Lucie: Obtain the services of contractors who are reliable to complete sod orders on time to ensure the City’s appearance is preserved.
7. Cost to Port St. Lucie (Annual and Potential): Estimated Annual Expenditures for FY21/22 is $80,000.00. The potential estimated expenditures for the total term of the contract (adding in the renewal period) are $320,000.00. Expenditures will be as per the appropriated budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve and award Contract # 20210099 Sod Restoration & Small Quantity Installation Projects to Environmental Land Development, Inc. and Nature’s Keeper Inc. for the unit prices submitted on Schedule A.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Contract # 20210099.
2. Move that the Council not approve Contract # 20210099 and provide staff with direction.
Background: The City of Port St. Lucie performs numerous projects requiring sod restoration and small quantity installations such as: City medians, roadsides, highways, water drainage areas, utility restoration projects and multiple other storm water improvement projects primarily as a stabilization component to our stormwater infrastructure along with preserving property and sustaining the appearance of Port St. Lucie as a beautiful city.
Issues/Analysis: Staff reviewed the proposals and finds that awarding to both vendors is in the best interest to the City. Environmental Land Development, Inc. and Nature’s Keeper Inc. both meet City Standards and provides a reasonable cost to the City. Both Contractors have performed several successful projects for the City and are local vendors.
Financial Information: Funds are budgeted in Parks & Recreation General Fund, Public Works Operating Fund and Utilities Operating Fund/ Other Contractual Services.
Special Consideration: N/A.
Location of Project: Throughout the City of Port St. Lucie.
Attachments:
1.) Notice of Intent to Award - NOIA.
2.) Bid Tabulation Report.
3.) Environmental Land Development, Inc.’s Contract.
4.) Nature’s Keeper, Inc.’s Contract.
5.) Environmental Land Development, Inc.’s Proposal.
6.) Nature’s Keeper, Inc.’s Proposal.
7.) eBid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7502.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.