Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract RFP #101221-SPL for Sewer Vacuum, Hydro-Excavation, and Municipal Pumping Equipment with Related Accessories and Supplies under City Contract #20260185.
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Submitted By: Morgan Brigham, Procurement Contracting Officer I, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Morgan Brigham, Procurement Contracting Officer I, PMD.
2. Parties: City of Port St. Lucie and Container Systems & Equipment Co., Inc. (authorized distributor of Super Products LLC).
3. Purpose: To replace the existing aging Vacall Vacuum Pumping Truck (PW-7586) with a new Camel Max Vacuum Truck.
4. New/Renewal/Modified: New.
5. Duration: Upon execution through 11/29/2026.
6. Benefits to Port St. Lucie: The replacement Vacuum Truck will be used for various drainage projects throughout the City. A new vehicle will provide more time on the road and in service compared to the existing vehicle approaching its end of use and need of frequent repairs.
7. Cost to Port St. Lucie (Annual and Potential): A one-time purchase of $553,547.20.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinance, Section 35.08(a)(9)(a) (cooperative exception to formal bidding), to participate in the Sourcewell Cooperative Contract RFP #101221-SPL with Container Systems & Equipment Co., Inc. (authorized distributor of Super Products LLC).
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract RFP #101221-SPL with Container Systems & Equipment Co., Inc.
2. Move that the Council not approve and provide staff with direction.
Background: This purchase provides a replacement piece of equipment for the City’s aging Vacall Vacuum Truck PW-7586. Additionally, the purchase of this equipment will supply the City with reliable equipment. This equipment’s cost, as compared to other options, is ±$10,000 to $40,000 thousand dollars less than the other competing vendors.
Issues/Analysis: N/A.
Financial Information: Funds are appropriated in the Stormwater CIP Fund / Drainage / Machinery & Equipment (#401-4126-564400-00000).
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Signed Contract #20260185.
2. Sourcewell Contract.
3. Sourcewell Solicitation Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26058-02.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.