Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230062 Furnish and Install Asphaltic Concrete Paving 200+ Tons.
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Submitted By: India Barr, Procurement Contracting Officer I.
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer I.
2. Parties: City of Port St. Lucie and Ranger Construction Industries, Inc.
3. Purpose: To provide all labor and materials needed for the resurfacing of City Roadways as identified in the City’s 10-year Roadway Preservation and Resurfacing Master Plan.
4. New/Renewal/Modified: New.
5. Duration: 1- year with the option of 4 one (1) year renewals.
6. Benefits to Port St. Lucie: The ability to maintain safe roadways for the citizens and visitors of Port St. Lucie.
7. Cost to Port St. Lucie (Annual and Potential): Year one contract is currently set for $6,292,167.00. Estimated annual expenditure is $6,750,000.00.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230062 and enter into a unit price contract with Ranger Construction Industries, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract # 20230062.
2. Move that the Council not award Contract # 20230062 and provide staff with direction.
Background: This contract is being utilized to accomplish repaving projects identified in the City’s 10-year Roadway Preservation and Resurfacing Master Plan. The 10-year Master Plan consists of projects identified and funded through the capital improvement and half cent sales tax budgets.
Many of the City’s streets were constructed in the 1980’s and 1990’s and asphalt pavement in Florida typically has a Life span of 15-20 years. So, ideally the City’s streets need to be resurfaced or repaved every 15-20 years, which means many of the City’s streets are coming up on their second paving cycle. Currently, the City has approximately 916 centerline miles of roadway with 864 of those miles being local streets. Considering an optimistic 20-year life span, the City should be resurfacing approximately forty-three (43) miles of residential roadways per year.
An E-Bid was issued on August 7, 2023, to 529 potential suppliers. There were 19 plan holders with 5 proposals submitted on September 8, 2023.
Issues/Analysis: Staff has reviewed the proposals and finds that Ranger Construction Industries, Inc. provides the best value to the City.
Financial Information: Funds are appropriated in the Public Works Fund (#310-4105-563000-00000 ) and (# 304-4125-534132-00000 ).
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation.
3. Signed Contract.
4. E-Bid Document.
5. Recommended Proposal.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23207-02
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.