Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #2 to Contract #20190128 for Additional Implementation Services with Woolpert, Inc.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Woolpert, Inc.
3. Purpose: To provide additional support services for the integration of the software.
4. New/Renewal/Modified: Modified.
5. Duration: Initial contract period began April 7, 2019 through April 6, 2024.
6. Benefits to Port St. Lucie: Allow Connection Support staff to use its CIS support /billing software to push out work orders.
7. Cost to Port St. Lucie (Annual and Potential): Amendment #2 is for $56,712. This additional expense exceeds the threshold when added with Amendment #1 for $50,000.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and continue to participate in the GSA Contract #GS-35F-0425P for additional implementation support of the Azteca Cityworks software with Woolpert, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve to continue participating in the GSA Contract #GS-35F-0425P.
2. Move that the Council not approve and provide staff with direction.
Background: On August 12, 2019, City Council approved the participation in the GSA Contract #GS-35F-0425P for the implementation, configuration, testing and training of the Azteca Cityworks software with Woolpert, Inc. to provide the onsite call center, field crews and administration personnel for a 24/7 paperless work order system. The reporting features provide staff budgeting usage and plan for a predictive infrastructure asset replacement. During the project, additional services have been identified and are needed to move forward with Cityworks implementation. The Addendum will provide additional support services for the integration between the Cityworks AMS and CIS Infinity by Advanced Utility Systems (AUS), additional support services for the Data Conversion of Legacy Data Sets and Project Management support services. This functionality will allow Connect Support staff to use its CIS customer support/billing software to push work orders from CIS to Cityworks.
Issues/Analysis: Staff has reviewed the agreement and find that they meet the needs of the City.
Financial Information: Funds are appropriated in the Utility Operating Fund / Mapping / Software (#431-1360-552201-00000).
Special Consideration: N/A.
Location of Project: Utility Services Department.
Attachments:
1. Department Memo & Professional Service Agreement Amendment #2.
2. Cityworks Software Implementation Agreement (Woolpert, Inc.) - Contract #20190128
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 6556
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.