Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20230107 For Mowing & Trimming Services at City Park Lands.
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Submitted By: Nadia Tourjee, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of safe, clean, and beautiful.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Nadia Tourjee, (PMD).
2. Parties: City of Port St. Lucie and Godwin’s Lawn and Landscape Services, Inc.
3. Purpose: Procure services to provide grounds maintenance at select Neighborhood Park locations throughout the City to improve current levels of service.
4. New/Renewal/Modified: New.
5. Duration: Three (3) years with two (2) additional one (1)-year options to renew.
6. Benefits to Port St. Lucie: Provides mowing and trimming services in City parks at an increase in services with additional cost savings.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $177,808.88. Future expenditures will be appropriated in each year’s budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230107 and enter a unit price contract with Godwin’s Lawn and Landscape Services, Inc. for Mowing and Trimming Services at City Park Lands.
Alternate Recommendations:
1. Move that the Council reject the recommended bid.
2. Move that the Council reject all bids and provide staff with direction.
Background: This E-Bid is a re-bid of mowing and trimming services. These services help maintain neighborhood parks that are utilized by residents and their families.
The E-Bid was issued on March 1, 2024, to seven hundred and twenty-nine (729) potential suppliers. There were thirty-two (32) plan holders with seven (7) proposals submitted on March 28, 2024. Two (2) bidders were deemed non-responsive.
Issues/Analysis: Staff has reviewed the proposals and finds that Godwin’s Lawn & Landscape Services, Inc., provides the best value to the City. Godwin’s Lawn & Landscape Services, Inc., is a local vendor and has performed several successful projects for the City since 2018.
Financial Information: Funds are appropriated in the adopted FY Budget for General Fund / Parks & Recreation - Parks / Other Contractual Services (#001-7210-534000-00000).
Special Consideration: N/A.
Location of Project: Various locations throughout the City.
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation Report.
3. Recommendation of Award.
4. Contract 20230107-05.
5. Recommended Proposal from Godwin’s Lawn & Landscape Services, Inc.
6. Brightview Proposal.
7. Kerner Environmental Proposal.
8. Precision Landscape Company of Palm Beach County, Inc. Proposal.
9. Property Works Proposal.
10. St. Lucie Landcare, Inc. (dba Suncrest Landscape Services) Proposal.
11. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24057-05.
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.