Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the Sourcewell Cooperative Contract #101221-VAC for the Purchase of Hydro-Excavation & Industrial Vacuum Equipment.
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Submitted By: India Bar, Procurement Management Department (PMD)
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Agent I.
2. Parties: City of Port St. Lucie and Vac-Con, Inc.
3. Purpose: The Vac-Con Mudslinger 800 is utilized by the Utility Systems Department (“USD”) to hydro-excavate and dewater an area during line breaks and repairs. The Vac-Con is a pull behind unit with an 845-gallon debris tank. This pull-behind unit replaces the current Vac-Con unit which has passed its life expectancy and no longer meets the USD’s needs.
4. New/Renewal/Modified: New.
5. Duration: One (1) time purchase.
6. Benefits to Port St. Lucie: The Vac-Con Mudslinger 800 is used by the water distribution group for hydro-excavation, repairs and maintenance on water service lines, water meter valve boxes and hydrants.
7. Cost to Port St. Lucie (Annual and Potential): One-time expenditure of $148,052.80.
Presentation Information: N/A.
Staff Recommendation: Move that the Council waive the bidding, per Chapter 35.04(c), good cause shown, and approve participating in the Sourcewell Cooperative Contract #101221-VAC with Vac-Con, Inc. for the purchase of the Vac-Con Mudslinger 800.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract # 101221-VAC.
2. Move that the Council not approve participating in the Sourcewell Cooperative Contract and provide staff with direction.
Background: The USD has used Vac-Con units in its fleet for over a decade. This is an essential piece of equipment for USD operations, maintenance, and repair. The Vac-Con is a vital piece of equipment needed to perform the divisions responsibilities.
Issues/Analysis: Staff has reviewed the Sourcewell Cooperative Contract and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the Utility Fund/Machinery & Equipment (431-3316-564400).
Special Consideration: N/A
Location of Project: N/A
Attachments:
1. Signed Cooperative Award Agreement.
2. Vendor Proposal.
3. Broadcast Notification.
4. Replacement Request Form.
5. Sourcewell Solicitation RFP #101221.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9654
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.