Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20220112 for the Western Raw Water Main Construction Project
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Accurate Drilling Systems, Inc.
3. Purpose: The City desires to construct 30” & 24” Raw Water Mains to deliver raw water from the proposed Floridan wells F-37, F-38 & F-39.
4. New/Renewal/Modified: New.
5. Duration: 365 calendar days with no option to renew.
6. Benefits to Port St. Lucie: Once completed, the raw water mains will convey raw water from the three proposed new Floridan wells and allow utility operations the flexibility of rotating through wells and allowing existing wells downtime for maintenance. The additional mains and wells will ensure that the James E. Anderson (JEA) Water Treatment Facility may produce its maximum permitted daily capacity of 22.5 million gallons of water a day.
7. Cost to Port St. Lucie (Annual and Potential): One-time expense of $7,495,675.50.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20220112 and enter into a unit price contract with Accurate Drilling Systems, Inc. for the Western Raw Water Main Construction Project in the amount of $7,495,675.50.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20220112.
2. Move that the Council not approve Contract #20220112 and provide staff with direction.
Background: The 30” and 24” raw water mains will deliver raw water from the proposed Floridan wells F-37, F38 & F-39 which is located west of I-95 to the JEA Water Treatment Facility. The construction of the raw water mains will provide additional raw water to be utilized for water treatment purposes.
An E-Bid was issued on September 30, 2022 to 1,512 potential suppliers. There were 65 plan holders with 7 proposals being received on November 30, 2022. There was 1 proposal that was deemed non-responsive.
Issues/Analysis: Staff has reviewed the proposals and finds that Accurate Drilling Systems, Inc. provides the best value to the City. Accurate Drilling Systems, Inc. is currently working on the City’s 24” force main project within Glades Cut-Off Road, and they have been performing well. They are not a local vendor.
Financial Information: Funds are appropriated in the Utility CIP Fund / JEA Water Plant / Improvements O/T Building (#448-3312-563000-00000).
Special Consideration: N/A.
Location of Project: Western Port St. Lucie.
Attachments:
1. Location Map.
2. E-Bid Tabulation Report.
3. Signed Contract.
4. Recommended Proposal.
5. Bid Documents.
6. Construction Plans.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 9049.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.