Placement: Consent Agenda
Action Requested: Motion / Vote
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Ratify Amendment #1 and Approve Additional Funds to Contract #20240182 for Water and Wastewater Chemicals.
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Submitted By: India Barr, Procurement Contracting Officer II, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer II, (PMD).
2. Parties: City of Port St. Lucie and Carmeuse Lime & Stone, Inc.
3. Purpose: To provide Pebble Quick Lime for the Utility Systems Department’s (USD) lime softening water treatment process.
4. New/Renewal/Modified: Modified.
5. Duration: The initial term was from 10/30/24 through 09/30/2025 with the option to renew for three (3) additional one (1)-year periods. Amendment #1 exercised one of the renewal options through 09/30/2026, which is the current contract expiration date.
6. Benefits to Port St. Lucie: Lime softening offers several key advantages, including reduced infrastructure maintenance from less scale buildup, improved water quality and clarity for residents, more effective removal of iron and manganese, lower downstream chemical and energy costs, and enhanced regulatory compliance.
7. Cost to Port St. Lucie (Annual and Potential): The annual expenditure originally approved for this Contract was $460,000.00. Amendment #1 was for a 3% increase in the unit price from $525.53/ton to the current price of $541.30/ton. Due to increased usage, USD respectfully requests an additional appropriation of $150,000.00 for the remainder of this fiscal year. Future expenditures will be appropriated in each years’ budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council Ratify Amendment #1 and approve additional funds of $150,000.00 under Contract #20240182 for Water and Wastewater Chemicals.
Alternate Recommendations:
1. Move that the Council amend the recommendation and ratify Amendment #1 and approve the additional funds of $150,000.00 for Contract #20240182.
2. Move that the Council not ratify Amendment #1 nor approve the request for additional funds for Contract #20240182 and provide staff with direction.
Background: The Utility Systems Department maintains an annual contract for the procurement of essential Pebble Quicklime materials required to support ongoing water treatment processing needs. At the beginning of the current contract term, the City Council authorized the necessary resources to facilitate these purchases. Throughout the year, the USD experienced increased operational demands and higher-than-anticipated material usage driven by routine maintenance activities and system performance requirements. As a result, all originally allocated resources were fully expended prior to the conclusion of the contract period.
Issues/Analysis: Council approval is needed for this request because the increased usage at the new unit price increased the expenditures beyond what is allowed under City Code of Ordinances, Sections 35.09(b) (stating that the City Manager can approve price increases up to 25% of the original contract price or $99,999.99, whichever is less), and 35.09(c) (stating that any change in price exceeding the City Manager’s authority in Section 35.09(b) requires authorization by City Council). Without additional funding, USD will be unable to purchase the required materials for the remainder of the fiscal year, which could negatively impact service reliability.
Financial Information: Funds are appropriated in the Water and Sewer Operating Fund / Chemical Inventory Account (#431-3310-552300).
Special Consideration: N/A.
Location of Project: Various locations.
Attachments:
1. Original Contract.
2. Amendment #1.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26204-10.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.