Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20260197 for Electrical Supplies and Equipment, Purchase and Delivery.
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Submitted By: A’lexis Curry-Hibbert, Procurement Contracting Officer II, Procurement Management Division (“PMD”).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: A’lexis Curry-Hibbert, Procurement Contracting Officer II, PMD.
2. Parties: City of Port St. Lucie and (1) City Electric Supply Co., and (2) HD Capital Group LLC.
3. Purpose: To allow the Utility Systems Department (“USD”) to purchase various electrical parts and supplies at competitive rates. These supplies are used by the USD for system maintenance, repairs, and projects.
4. New/Renewal/Modified: New.
5. Duration: The initial term of the contract is for two (2) years with three (3) additional one-year options to renew.
6. Benefits to Port St. Lucie: This contract for electrical supplies allows the USD to procure various items such as conduit and wire at competitive rates.
7. Cost to Port St. Lucie (Annual and Potential): Anticipated expenditures of $200,000.00 annually. Future expenditures will be appropriated in each fiscal year budget.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20260197 and enter into unit price contracts with City Electric Supply Co. and HD Capital Group LLC for Electrical Supplies and Equipment, Purchase and Delivery.
Alternate Recommendations:
1. Move that the Council amend and approve the recommended bids.
2. Move that the Council reject all bids and provide staff with direction to rebid or cancel the bid.
Background: Electrical supplies, including various sizes of conduit and wire, are essential materials required to maintain the USD’s water and wastewater infrastructure. These components are used frequently by field technicians for routine maintenance and planned projects. Timely access to these materials is critical to avoid service disruptions and ensure regulatory compliance.
Issues/Analysis: This contract will support the USD with cost control and operational readiness.
Financial Information: Utility Operating Fund / Water & Sewer / Inventory - Water (#431-000-141002-0000).
Special Consideration: N/A.
Location of Project: Utility Service Area.
Attachments:
1. Notice of Intent to Award.
2. Bid Tabulation.
3. Signed Contract - City Electric Supply Co.
4. Signed Contract - HD Capital Group LLC.
5. City Electric Supply Co. Bid Submission.
6. HD Capital Group LLC Bid Submission.
7. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26128-01.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.