Placement: Consent Agenda
Action Requested: Motion / Vote
title
Award Contract #20230089 for the Continuing Contracts for Geotechnical Services.
body
Submitted By: Robyn Holder, CPPB, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie , Andersen Andre Consulting Engineers, Tierra South Florida, Ardaman & Associates and GFA International dba Universal Engineering Sciences.
3. Purpose: Provide geotechnical services on a continuing basis as needed.
4. New/Renewal/Modified: New.
5. Duration: Three (3) years with the option of two (2) additional one (1) year renewal periods.
6. Benefits to Port St. Lucie: To have several firms on a rotating basis to provide services in a timely manner for any project that the City requires geotechnical services.
7. Cost to Port St. Lucie (Annual and Potential): Proposals will be requested for each project based on the hourly rates identified in the contract.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20230089 for Continuing Contracts for Geotechnical Services with the top four (4) ranked firms selected by the Evaluation Committee.
Alternate Recommendations:
1. Move that the Council not award Contract #20230089 and provide staff with direction.
Background: The City requires geotechnical services on an as needed basis. An RFP for qualifications was issued in accordance with Section 287.055, Florida Statutes, identified as the Consultants’ Competitive Negotiation Act (CCNA) on September 1, 2023, to 1,321 potential applicants. There were six (6) proposals received on October 2, 2023.
PMD held the first evaluation meeting on October 10, 2023, to review and discuss the proposals and individual scores to determine the short list. The Evaluation Committee selected and voted for all six (6) firms to move to the short list. The firms were invited to a second (2nd) evaluation meeting that was held on October 20, 2023, to make presentations and to answer more detailed questions regarding the services they provide. There were four (4) firms that made presentations and two (2) firms did not attend. The Evaluation Committee reviewed their scores and adjusted accordingly. The final scores were announced as follows:
#1 Ranked Firm with a final score of 917.00 - Andersen Andre Consulting Engineers
#2 Ranked Firm with a final score of 890.00 - Tierra South Florida
#3 Ranked Firm with a final score of 855.64 - Ardaman & Associates
#4 Ranked Firm with a final score of 846.67 - GFA International dba Universal Engineering Sciences
Deemed Non-Responsive: Professional Services Industries and ECS Florida
PMD began negotiations with the top four (4) ranked firms. The rates were agreed to by all firms and each has submitted a partially-signed contract for City approval.
Issues/Analysis: Staff recommends awarding to all qualified firms.
Financial Information: Funds are budgeted in various accounts and will be allocated as projects are assigned.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Notice of Intent to Award.
2. Signed Contract from Andersen Andre Consulting Engineers.
3. Signed Contract from Tierra South Florida.
4. Signed Contract from Ardaman & Associates.
5. Signed Contract from GFA International dba Universal Engineering Sciences.
6. Consolidated Score Sheet.
7. Recommended Proposal from Andersen Andre Consulting Engineers.
8. Recommended Proposal from Tierra South Florida.
9. Recommended Proposal from Ardaman & Associates.
10. Recommended Proposal from GFA International dba Universal Engineering Sciences.
11. E-RFP Document.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 23228-03.
Legal Sufficiency Review:
Reviewed by Carly Fabien, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.