Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 to Contract #20220067 with Holtz Consulting Engineers, Inc. for Phase 2 of Progressive Design-Build to Connect Homes to City Sewer
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Submitted By: Kevin R. Matyjaszek, Utility Systems Department Director
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Utility Systems Department (“USD”)
2. Parties: City of Port St. Lucie and Holtz Consulting Engineers, Inc., a Florida corporation
3. Purpose: The USD offered the developer of Noble Oaks Estates the opportunity to connect up to 15 homes to the City’s utility system. With the focus on water quality, and to avoid adding additional septic systems in such close proximity to the river, the USD would design and construct a lift station, connecting the low pressure main, force main and related appurtenances up to the point of service for each home.
4. New/Renewal/Modified: New
5. Duration: The estimated time for construction of the lift station is 270 days from the date the City issues a notice to proceed for Phase 2.
6. Benefits to Port St. Lucie: Constructing the lift station would further the goal to preserve water quality on the river. The lift station would immediately take waste flows from the newly constructed homes but would also be designed and built to accommodate additional flows from surrounding neighborhoods aging septic systems should the homeowners choose to convert to City sewer. Also, the lift station would be able to accommodate waste flows from the current and future development of the SE parcel at Midway/St. James.
7. Cost to Port St. Lucie (Annual and Potential): The estimated total cost for design (Phase 1) and construction (Phase 2) is $1,060,345.00.
Presentation Information: N/A
Staff Recommendation: Move that the Council approve Contract #20220067 Amendment #1 to construct a lift station for Noble Oaks Lane.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the Contract #20220067 Amendment #1 for Phase 2 to construct the lift station at Noble Oaks Lane.
2. Move that the Council not approve and provide staff with direction.
Background: The City Council previously waived bidding and authorized the Engineer to commence design for Phase 1 of the lift station. The developer has already commenced construction on three homes on Noble Oaks Lane; one of which already has a septic system installed.
Issues/Analysis: The USD and neighboring residents would greatly benefit from the construction of a lift station to serve this development and potentially future development in the area.
Financial Information: The developer agreed to contribute $100,000 towards the cost of connecting the newly constructed homes to the City’s sewer system. The developer would also provide the necessary easements needed for the infrastructure. Also, upon each homes’ construction, each property would also be required to pay the expense of the installation of the low-pressure grinder system which currently costs $5,377. The USD will use Account #448-3380-563000-00000. The fee for Phase 1 Services is $62,892.00 and shall be paid by City on a lump sum payment basis. The estimated initial Guaranteed Maximum Pricing (“GMP”) for Phase 2 services is $997,453.00. This budget price is based on preliminary construction cost estimates and a GMP Change Order will be provided to the City in Task 2 of Phase 1 services. Phase 2 shall be paid by the City on a unit price payment basis.
Special Consideration: The developer has already commenced construction on three homes on Noble Oaks Lane.
Location of Project: Noble Oaks Lane
Attachments: 1. Amendment #1 and its Attachments 2. Waiver of Bid Memo from City Manager; 3. Contract containing the Scope of Work from Engineering Firm and its Attachments.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 8432
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.