Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in the City of Sunrise Agreement #21-36-09-MS for Safety Products and Equipment.
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Submitted By: India Barr, Procurement Contracting Officer I (PMD).
Strategic Plan Link: The City’s Mission to enhance our community’s safety.
Summary Brief (Agreements/Contracts only)
1. Prepared by: India Barr, Procurement Contracting Officer I, (PMD).
2. Parties: City of Port St. Lucie and Safety Products, Inc.
3. Purpose: To streamline the purchases of needed safety supplies for the Utility Systems Department (“USD”) and other City staff.
4. New/Renewal/Modified: New.
5. Duration: The initial term is upon execution through 12/13/2024 with three additional one (1)-year renewal options.
6. Benefits to Port St. Lucie: Utilizing a piggyback contract will simplify and expedite the purchase of safety supplies and equipment.
7. Cost to Port St. Lucie (Annual and Potential): The USD estimates spending $35,000.00 in FY25. Future expenditures will be in the approved budget each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per Code Section 35.08(a)(9)b., participating in the City of Sunrise Agreement #21-36-09-MS for Safety Products and Equipment.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the City of Sunrise Agreement #21-36-09-MS for Safety Products and Equipment.
2. Move that the Council not approve and provide staff with direction.
Background: The City currently procures safety supplies and equipment from vendor(s) on the execution of an expenditure memorandum, however, using the “Piggyback” approved by Council will replace that process. USD already uses this vendor for the purchase of personal protective equipment (PPE), traffic cones, and other safety equipment and products.
Issues/Analysis: Staff has reviewed the City of Sunrise Agreement and finds that it meets the needs of the City and meets the requirements of the City’s procurement ordinance.
Financial Information: Funds are appropriated in the Utility Operating Fund / Water & Sewer / Inventory-Water (#431-0000-141002-0000).
Special Consideration: Although this Contract was procured by the USD, it may be used City-wide for the purchase of safety supplies and equipment.
Location of Project: N/A.
Attachments:
1. Signed Piggyback Agreement.
2. Core Items Unit Prices -Tabulation.
3. Solicitation -Bid 21-36-MS.
4. Resolution.
5. Notice of Award to Safety Products Inc.
6. Bid Tabulation.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24249-02
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.