Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20240060 to Provide Citywide Stormwater & Right of Way Preventative Maintenance and Repair Services.
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Submitted By: Keith Stewart, CPPO, Procurement Management Division (PMD)
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Keith Stewart, CPPO, PMD
2. Parties: City of Port St. Lucie , Southern Underground, Inc. (Primary) & CK Contractors and Development (Secondary).
3. Purpose: To procure the services related to Culvert replacement throughout the City.
4. New/Renewal/Modified: New.
5. Duration: Three (3) Years with an option to renew for an additional two-year period.
6. Benefits to Port St. Lucie: To ensure public safety for the citizens, water quality and preventative maintenance to keep long range costs down.
7. Cost to Port St. Lucie (Annual and Potential): $2,350,000.00 Annually.
Presentation Information: N/A
Staff Recommendation: Move that the Council Award Contract #20240060 and enter into unit price contracts with Southern Underground as the primary contractor and CK Contractors and Development as the secondary contractor for Citywide Stormwater & Right of Way Preventative Maintenance and Repairs.
Alternate Recommendations:
1. Move that the Council reject the recommended proposal(s).
2. Move that the Council reject all proposals and provide staff with direction.
Background: The City has an ongoing program to replace aging infrastructure in part by way of contract services. This option allows the City staff and our crews to respond to unscheduled events and new projects that they are often tasked with while at the same time not compromising time sensitive repairs.
The existing contract is expiring. The contract does not contain any more renewal options. The rebid was issued on March 29, 2024, to 1807 potential vendors. There were 34 plan holders with 2 firms submitting bids.
Issues/Analysis: Staff has reviewed the proposals and finds that Southern Underground, Inc. is a licensed underground utility contractor and provides the best value to the City to serve as the primary contractor. Southern Underground, Inc. has performed culvert replacement projects throughout Port St. Lucie for the past 7 years and is a local vendor. CK Contractors and Development is a licensed underground utility contractor as well as a licensed general contractor and shall serve as the secondary contractor in the event the primary contractor is unavailable to perform.
Financial Information: Funds are appropriated in the Stormwater Fund / Drainage / Culvert Replacements (#401-4126-534101-00000).
Special Consideration: N/A.
Location of Project: Throughout the City.
Attachments:
1. Notice of Intent to Award.
2. E-Bid Tabulation Report.
3. Recommendation of Award.
4. Primary Contract (Southern Underground).
5. Secondary Contract (CK Construction).
6. Recommended Proposal Primary (Southern Underground).
7. Recommended Proposal Secondary (CK Construction).
8. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 24074-01
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, Interim City Attorney.