Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in Sourcewell Cooperative Contract #070924-SCC for Office Supplies and Workplace Solutions with Staples Contract & Commercial LLC.
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Submitted By: Shelby Dolan, Procurement Contracts Manager, Procurement Division.
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Shelby Dolan, Procurement Division.
2. Parties: City of Port St. Lucie and Staples Contract & Commercial LLC.
3. Purpose: To purchase office supplies and office furniture.
4. New/Renewal/Modified: New.
5. Duration: The term begins upon the date of execution and continues through February 02, 2029 with three (3), one (1) year renewal options.
6. Benefits to Port St. Lucie: Allows the City to purchase office supplies at discounted prices.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditure is $250,000 based on appropriation in the City budget. Future expenditures will be appropriated in each budget year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve, per City Code of Ordinances, Section 35.08(a)(10)(a) (cooperative exception), to participate in the Sourcewell Cooperative Contract #070924-SCC with Staples Contract & Commercial LLC for Office Supplies and Workplace Solutions.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the Sourcewell Cooperative Contract #070924-SCC.
2. Move that the Council not approve participating in the Sourcewell Cooperative Contract #070924-SCC and provide staff with direction.
Background: The Sourcewell Cooperative Contract #070924-SCC was awarded to Staples Contracts & Commercial LLC to increase the availability of products at discounted rates and timely delivery. This will allow the City’s departmental users to have multiple suppliers to choose from at lower rates when placing orders.
Issues/Analysis: Staff has reviewed the Sourcewell Cooperative Contract #070924-SCC and finds that it meets all the requirements of the City’s procurement ordinance. City staff, prior to each purchase, will also review other cooperative contracts awarded to ensure that this contract provides the “best value to the City.”
Financial Information: Funds will be appropriated in various department budgets.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. City Cooperative Agreement (#20250092) with Staples Contract & Commercial LLC.
2. Sourcewell Contract #070924-SCC.
3. Staples Contract & Commercial LLC Pricing Sheet.
4. Sourcewell RFP Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 25037-04; 25076-03; 25177-05.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.