Placement: Consent Agenda
Action Requested: Motion / Vote
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Approve Amendment #1 to Contract #20180096 for the Installation of New Construction Grinders and Septic Conversions with Accurate Septic Services, Inc.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Accurate Septic Services, Inc.
3. Purpose: To assist City staff with the backlog of new construction installations.
4. New/Renewal/Modified: Modified.
5. Duration: 5 years with an option to renew for an additional 5 year term.
6. Benefits to Port St. Lucie: Provide effective response time for the citizens.
7. Cost to Port St. Lucie (Annual and Potential): The unit price for each connection is $680. This will be an additional expenditure of $239,100 for FY 20/21. The total amount is estimated at $2,783,200 for FY 21/22 and $3,432,840 for FY 22/23. Future expenditures will be as appropriated in the approved budget for each fiscal year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve Amendment #1 to Contract #20180096 for the installation of new construction grinder systems with Accurate Septic Services, Inc.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve Amendment #1 to Contract #20180096.
2. Move that the Council not approve Amendment #1 to Contract #20180096 and provide staff with direction.
Background: The Utility Systems Department (USD) has been working 7 days a week during the duration of the Installation of New Grinders and Septic Conversion Contract to install the sewer service line up to the proposed tank location. Accurate Septic Services, Inc. was awarded the contract in 2018 and their crews have been completing the tank installations. The contract scope of work listed one of the specific duties to be performed by USD was to tap the sewer main and run the sewer services line to the proposed location of the tank installation. The USD is currently falling behind in completing the sewer service installation ahead of the contractor. It is the recommendation of the USD to amend the contract to allow Accurate Septic Services, Inc. perform the sewer main tap and install the sewer service line on residential new construction jobs. The USD will continue to inspect the work of Accurate Septic to ensure the work is completed per specification. As of February 28, 2021, the sewer conversion backlog was 237 with a wait time of 20-24 weeks. The new construction backlog was 1,450.
Issues/Analysis: Staff has reviewed the proposal and finds the rates are reasonable. Accurate Septic Services, Inc. has performed these services well and is a local vendor.
Financial Information: Funds are available in the Utility Connection Fees / Sewer Division / Other Contractual Services (#439-3515-534000-00000).
Special Consideration: N/A.
Location of Project: Citywide.
Attachments:
1. Contract Amendment.
2. Department Memo.
3. Proposal from Accurate Septic Services, Inc.
4. Original Contract.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: N/A.
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.