Placement: Consent Agenda
Action Requested: Motion / Vote
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Request Approval to Disburse Payment of Ten (10) Days of Accrued Vacation Leave to the City Manager
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Submitted By: Kristina Ciuperger, Deputy City Manager
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Executive Summary (General Business): The City Manager has reached the maximum number of accrued vacation leave hours and is seeking approval for payment of ten (10) days of accrued leave time in lieu of time off.
Presentation Information: City Staff shall be available to answer any questions the Council may have.
Staff Recommendation: Move that the Council approve the request.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve the request.
2. Move that the Council deny the request and provide staff direction.
Background: In accordance with the Personnel Rules and Regulations, non-bargaining unit personnel may accrue up to a maximum of 360 hours of vacation leave time. Pursuant to Section 8.5 of the Personnel Rules and Regulations, if an employee’s request for annual leave cannot be accommodated, the employee may be compensated for up to eighty (80) hours, the equivalent of ten (10) days, of accrued leave time.
Issues/Analysis: Due to the City Manager’s workload and unforeseen circumstances, the City Manager has been unable to coordinate leave time. As such, he has reached the maximum number of accrued vacation leave hours, to wit: 360 hours. Thus, the City Manager is respectfully requesting that City Council authorize the payment of ten (10) days of accrued leave and have the funds disbursed in lieu of taking vacation leave. Such request is in accordance with the Personnel Rules and Regulations.
Financial Information: The Finance Division has confirmed that funding is available to support this request. The total payout amount would be $10,463.00, which includes taxes and retirement contribution. Currently, the City Manager’s Office is at a ratio of 37% expended in salaries. At this juncture, salaries should be at approximately 41% expended. Thus, there is savings for the buyback of accrued vacation leave. Additionally, the City Manager’s Office will also see savings to the health insurance expenditure for the office.
Special Consideration: Upon reaching the maximum hours of accrued leave time, no further time shall be accrued.
Location of Project: N/A
Attachments: N/A
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: N/A
Legal Sufficiency Review:
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