Placement: Consent Agenda
Action Requested: Motion / Vote
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Award Contract #20220005 for the Mowing & Maintenance of Road Rights-of-Way in Areas #1 & #2.
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Submitted By: Robyn Holder, CPPB, Procurement Management Department (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Robyn Holder, CPPB (PMD).
2. Parties: City of Port St. Lucie and Sunshine Land Design, Inc.
3. Purpose: To provide mowing & maintenance services in Areas #1 & #2.
4. New/Renewal/Modified: New.
5. Duration: 3 years with an option to renew for an additional 3-year period.
6. Benefits to Port St. Lucie: Maintain vibrant neighborhoods throughout the City.
7. Cost to Port St. Lucie (Annual and Potential): Estimated annual expenditures are $295,360. Future expenditures will be appropriated in each budget year.
Presentation Information: N/A.
Staff Recommendation: Move that the Council award Contract #20220005 and enter into a unit price contract with Sunshine Land Design, Inc. for the Mowing & Maintenance of Areas #1 & #2.
Alternate Recommendations:
1. Move that the Council amend the recommendation and award Contract #20220005.
2. Move that the Council not approve Contract #20220005 and provide staff with direction.
Background: The City has an estimated 520 acres of road rights-of-way that requires mowing and maintenance services throughout the year. These areas require a high level of service to maintain public safety, uniformity and aesthetics.
An E-Bid was issued on November 5, 2021 to 619 potential suppliers. There were 33 plan holders with 4 submitting proposals on December 14, 2021. There was 1 proposal that was deemed non-responsive.
Issues/Analysis: Staff has reviewed the proposal and finds that Sunshine Land Design, Inc. provides the best value to the City. Sunshine Land Design, Inc, is a local vendor and has performed numerous successful projects for the City.
Financial Information: Funds are appropriated in the Public Works Road & Bridge Fund / Greenbelt & Waterway Maintenance / ROW, WCS & Bridges (#104-4127-534104-00000) & the Public Works Stormwater / Greenbelts & Waterway Maintenance / ROW. WCS & Bridges (#401-4127-534104-00000).
Special Consideration: N/A.
Location of Project: Throughout Port St. Lucie.
Attachments:
1. Notice of intent to Award.
2. E-Bid Tabulation Report.
3. Signed Contract.
4. Recommended Proposal.
5. Bid Documents.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 7270
Legal Sufficiency Review:
Reviewed by Ella M. Gilbert, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.