Placement: Consent Agenda
Action Requested: Motion / Vote
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Approval to Participate in OMNIA Contract No. 159574 for Software & SaaS Solutions under City Cooperative Contract #20270017, to Continue Utilizing OpenGov’s Cloud-Based Budgeting, Planning, and Procurement Software.
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Submitted By: Oksana Savchenko, Procurement Analyst, Procurement Management Division (PMD).
Strategic Plan Link: The City's Goal of a high-performing city government organization.
Summary Brief (Agreements/Contracts only)
1. Prepared by: Oksana Savchenko, PMD.
2. Parties: City of Port St. Lucie and Vertosoft LLC.
3. Purpose: To continue utilizing OpenGov’s cloud-based solutions for operating and capital budget development, procurement workflow automation, contract lifecycle management, asset management, and project management. The Contract will also provide the flexibility to add additional OpenGov modules in the future as the City’s operational needs expand.
4. New/Renewal/Modified: New.
5. Duration: Upon execution through September 30, 2028 with the option to renew for two (2) additional one-year periods through September 30, 2030.
6. Benefits to Port St. Lucie: The agreement leverages cloud-based technology to improve the efficiency, accuracy, and transparency of the City’s budgeting and procurement operations. It also maintains continuity of service by allowing the City to continue utilizing OpenGov’s integrated platform for budgeting, procurement workflow, contract management, asset management, and project management. In addition, the Contract structure provides a scalable foundation for adding future OpenGov modules as the City’s operational needs expand.
7. Cost to Port St. Lucie (Annual and Potential): The software subscription for support and maintenance for the Budget and Procurement modules in Fiscal Year 2026-2027 is $278,456.68, with an estimated annual increase of approximately 5% in subsequent years. Additional OpenGov modules currently used by other City departments and operating under existing City contracts will expire in FY 2027 and may transition under Contract 20270017 at that time. Any future module expenditures will be budgeted within departmental appropriations and brought to Council for additional expenditure approval(s).
Presentation Information: N/A.
Staff Recommendation: Move that the Council approve participating in the OMNIA Partners Contract #159574, per City Code of Ordinances, Section 35.08(a)(9)(a) (cooperative exception) and Section 35.08(a)(16) (licensed computer software as part of an existing system), to purchase OpenGov Software under City Contract #20270017.
Alternate Recommendations:
1. Move that the Council amend the recommendation and approve participating in the OMNIA Partners Contract #159574 under City Contract #20270017.
2. Move that the Council not approve and provide staff with direction.
Background: Over the past two years, the City has successfully utilized OpenGov’s cloud-based budgeting, procurement, contract management, and asset management solutions to support efficient and transparent financial operations. These tools were originally procured under the NASPO ValuePoint cooperative contract, which expired on September 30, 2026. As the City continues to grow, the complexity of its budget development, procurement workflow, and contract administration processes requires reliable, scalable technology that can support modern best practices and integrate with the City’s ERP system.
The City’s continued use of OpenGov supports efficient budget production, streamlined procurement workflows, standardized contract management, improved vendor engagement, and enhanced reporting and analytics. Maintaining this platform ensures the City can continue leveraging modern, cloud-based technology to deliver high-performing, transparent, and compliant financial operations.
Also included as an attachment to this agenda is Contract #20270018, which will serve as a Master Agreement between the City and OpenGov, for end user terms and conditions. No money will be exchanged under Contract #20270018; it will simply serve as the terms and conditions for use of OpenGov technology. Because the City’s purchase of OpenGov will be made via Vertosoft LLC in Contract #20270017, Contract #20270018 provide contractual privity between the City in OpenGov, with important protections for the City, including insurance, sovereign immunity, and public records language.
Issues/Analysis: Staff has reviewed the updated OMNIA Partners contract vehicle and recommends transitioning to this structure to ensure continuity of service and alignment with current cooperative purchasing standards. The OMNIA contract framework (City Contracts #20270017 and #20270018) provides a more streamlined and scalable agreement that consolidates all OpenGov modules under a single master structure, reducing administrative burden and supporting long-term operational growth.
Financial Information: Funding for the Budget and Procurement modules is available in the General Fund within the Office of Management and Budget / Computer Software (#001-1330-552201-00000) cost center. Additional OpenGov modules used by other departments will be appropriated within their respective departmental budget funds as those modules transition under the City Contracts #20270017 and #20270018.
Special Consideration: N/A.
Location of Project: N/A.
Attachments:
1. Signed Vertosoft Contract - Cooperative Agreement under Omnia Partners Contract #20270017.
2. Signed OpenGov Master Agreement - Master End User Agreement #20270018.
3. OMNIA Lead Agency Contract - Region 14 ESC.
4. OMNIA RFP 25-S940 - Software & SaaS Solutions between Contractor and Region 14 Education Service Center (Lead Agency).
5. Vertosoft FY27 Quote - FY27 pricing.
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 26252-13; 26257-09.
Legal Sufficiency Review:
Reviewed by Alyssa Lunin, Senior Deputy City Attorney. Approved as to Legal form and sufficiency by Richard Berrios, City Attorney.