Placement: Resolutions
Action Requested: Motion / Vote
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Resolution 22-R66, Authorizing The Final Acceptance of Public Roadway Improvements for SW Community Boulevard at Riverland Parcel A Phase 1 (P16-206), Constructed by Riverland Development Company, LLC
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Submitted By: Melissa Perry, Public Works
Strategic Plan Link: The City's Goal of high-quality infrastructure and facilities.
Executive Summary (General Business): Riverland Development Company, LLC has completed the construction of the initial two lanes of SW Community Boulevard at Riverland Parcel A - Phase 1 (P16-206) as approved by City Council. The developer has requested the City accept ownership and maintenance of the roadway improvements in accordance with City Code of Ordinance Section 156.150.
Presentation Information: Staff will be available to answer questions.
Staff Recommendation: Move that the Council accept the roadway improvements in accordance with Section 156.150 of the City Code of Ordinances.
Alternate Recommendations:
1. Move that the Council amend the recommendation and accept the roadway improvements.
2. Move that the Council not accept the roadway improvements and provide staff direction
Background: Riverland Development Company, LLC (Developer) has completed the construction of SW Community Boulevard at Riverland Parcel A - Phase 1. The roadway plans were approved by City Council on August 28, 2017, by Resolution 17-R55, respectively. The approved roadway plans detail the construction of the initial two lanes together with landscaping, sidewalk, and drainage improvements that will support the ultimate roadway design. SW Community Blvd. extends the roadway 2,400 linear feet south of SW Discovery Way intersection to approximately 800 linear feet south of Riverland Parcel A main entrance. The total construction cost incurred by the developer for the project was $2,348,525.58. The Developer has provided the project cost estimate, maintenance bond, Bill of Sale and Owner’s Affidavit for the improvements constructed within the road right-of-way for the respective project. The Public Works and Utilities Systems Departments inspected the public infrastructure as it was being constructed within the road right-of-way of SW Community Blvd at Riverland Parcel A - Phase 1 in addition to performing a substantial completion and final acceptance review in accordance with the Florida Statues and City Code. The Engineer of Record has certified the improvements of SW Community Boulevard at Riverland Parcel A - Phase 1 to be turned over to the City have been constructed in accordance with the approved plans and per the City’s specifications. The Landscape Architecture has certified that the landscape improvements of SW Community Blvd at Riverland Parcel A - Phase 1 to be turned over to the City have been constructed in accordance with the approved plans and per the City’s specifications. Representatives of the Public Works Department generated a punch list on February 11, 2022, for the SW Community Blvd at Parcel A - Phase 1 project (P16-206). A final inspection was performed on March 23,2022, to confirm all punch list items were satisfied. Upon review of the information provided by the developer, roadway engineer of record and landscape architect, the Public Works Department recommends that the roadway and landscape improvements constructed per the approved plans by Riverland Development Company, LLC. be accepted based on the receipt of the engineer of record and landscape architecture construction certifications.
The City Attorney’s Office has reviewed the Bill of Sale and Owner’s Affidavit for these public improvements in accordance with City Code
Issues/Analysis: City Council’s execution of this Resolution will formally accept ownership and maintenance responsibility of the completed roadway improvements. The ownership and maintenance responsibility of the completed landscape improvements will be the City’s unless and until the developer enters into a Landscaping Maintenance Agreement with the City.
Financial Information: Roadway pavement typically has a service life of 15 to 20 years; therefore, maintenance costs are anticipated to be minimal for the initial service life. The maintenance costs associated with maintaining the drainage and turf improvements of the 3,341 LF of roadways is estimated to be $25,000 annually. The estimated annual maintenance cost for the landscaping is $20,000. The City can utilize the contractors maintenance bond to pay for any maintenance costs outside of the routine maintenance listed above.
Special Consideration: In accordance with City Code 156.148 (E), the City Council shall either approve, partially approve, or reject the improvements based on the recommendation from the City Engineer. The City must notify the developer in writing, by certified mail, not later than forty-five (45) days after receipt of the notice from the developer if the City intends to accept or not accept responsibility of the improvements. Failure of the governing body to send or provide such notification to the developer within forty-five (45) days shall be deemed to constitute approval of the improvements, and the obligor and surety, if any, shall be released from all liability pursuant to such performance guarantee for such improvements. Based on the receipt date of May 11, 2022, a notice needs to be sent to the developer by no later than June 25, 2022.
Location of Project: SW Community Boulevard, from SW Discovery Way to just south of the Riverland Arts and Culture Center entrance.
Attachments:
1. Resolution
2. Owner’s affidavits for Community Boulevard at Riverland Parcel A
3. Bill of Sale Absolute for Community Boulevard at Riverland Parcel A
4. Cost Estimate for Community Boulevard at Riverland Parcel A
5. Maintenance Bond for Community Boulevard at Riverland Parcel A
6. Roadway Turnover Request letter for Community Boulevard at Riverland Parcel A
7. Community Blvd at Par-A Landscape Certification
8. Recorded Plat of Community Boulevard at Riverland Parcel A
9. Location Map
NOTE: All of the listed items in the “Attachment” section above are in the custody of the City Clerk. Any item(s) not provided in City Council packets are available upon request from the City Clerk.
Internal Reference Number: 8368
Legal Sufficiency Review:
Reviewed by Michele Samaroo, Deputy City Attorney. Approved as to Legal form and sufficiency by James D. Stokes, City Attorney.